Description
Shape Your World
At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.
This is your opportunity to help share the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team that's shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.
About the Role
Are you highly organised and enjoy providing effective support services to a team? Then we want to hear from you!
We are seeking an experienced Business Support Officer to join our Portland Aluminium team. Working Monday to Friday, this is a full-time role. You will be accountable for providing administrative, organisational and information management support to internal and external customers adding value to the business by delivering a cost effective, prompt, reliable and timely support service.
Responsibilities include:
Responsible for the coordination and management of documents within the document control system, ensuring accuracy, accessibility, and compliance with organisational standards.
Participates in training sessions and meetings to gain a comprehensive understanding of plant operations and procedures.
Delivers project management and audit support utilising appropriate software tools and office equipment.
Prepares accurate and timely reports, presentations, meeting agendas, and minutes.
Maintains precise and up-to-date records, including safety documentation, inductions, and training logs.
Facilitates effective communication with internal and external stakeholders, including message handling and mail distribution.
Organises and coordinates special events in a professional manner, ensuring alignment with business objectives.
Integrates ABS terminology and methodologies into reporting and operational processes.
Manages administrative costs by overseeing stationery and catering supplies within budgetary constraints.
Provides administrative support to the ISO accreditation process, assisting with documentation, record-keeping, and compliance tracking.
Performs ad hoc administrative tasks to support departmental needs and ensure smooth day-to-day operations.
Coordinates departmental travel requests, including booking arrangements, preparing itineraries, and ensuring compliance with travel policies.
What's on offer
Employee growth and development opportunities.
Parental leave support for all caregivers.
Employee assistance program for personal support services.
Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.
Salary packaging for a novated car lease, employee share plan and superannuation options.
Connect and be part of a community that celebrates diversity through our employee inclusion groups.
What you can bring to the role
Demonstrated experience in providing high-level administrative support within an office environment, with strong organisational skills and the ability to manage competing priorities effectively.
Proficient in Microsoft Office applications, with a proven ability to quickly learn and adapt to new systems and technologies.
Excellent verbal and written communication skills, with a focus on professionalism and effectiveness
Highly adaptable and capable of performing well under pressure in dynamic work environments.
Maintains discretion and professionalism when handling sensitive or confidential information.
Demonstrates initiative by identifying opportunities for process improvement and proactively addressing administrative challenges.
Friendly, approachable, and collaborative, with a strong ability to work effectively both independently and as part of a team.
Additional information
Interviews may progress prior to the closing date, although all applications will be considered.
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About the Location
Our Portland Smelter is a joint venture between Alcoa of Australia (55%), CITIC (22.5%) and Marubeni Aluminium Australia (22.5%). Alcoa manages the day-to-day operations at the smelter and we produce approximately 19 per cent of Australia's total aluminium production in Portland. We are proud of the long-standing relationships we have within our local community and are committed to supporting social and diverse causes.
We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!
Your work. Your world. Shape them for the better.
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