Description
Shape Your World
At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.
This is your opportunity to help shape the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team that's shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.
About the Role:
Our business is currently seeking a permanent part time Medical Services Administrative Assistant to work at our Huntly Mine site. The working roster is a family friendly, 4 days a week.
The Medical Services Administrative Assistant reports directly to the Occupational Health Manager and provides comprehensive support to the location Occupational Health Services team. The role involves managing patient records, scheduling appointments, coordinating with location health care providers, and ensuring the smooth operation of the location medical centre. You will require excellent organisational skills, attention to detail, and the ability to handle sensitive information with confidentiality.
You will be accountable in supporting the Health Services personnel, as well as other support services, that assist our employees and contractors. This role requires confidential handling of employee medical records and requires a high level of interpersonal relationship skills and communication techniques.
Key responsibilities include:
Provide administrative support to the Occupational Health Services team.
Responsible for budgeting and ordering of office and operating supplies, medical inventory and equipment.
Coordinate laboratory and diagnostic services and employee referrals to external providers.
Process invoices and purchasing requirements.
Ensure the office environment and medical equipment is maintained, including equipment servicing and calibration, building maintenance and repairs as required.
Coordinate with external vendors and service providers.
Maintain and update patient records, medical record filing systems and digital databases.
Prepare and process medical files, documentation and reports.
Manage release of medical information to employees and external agencies in accordance with correct protocols and processes.
Scheduling and confirming appointments, follow ups and medical recalls for employees.
Liaising with health professionals, line management and referred specialists.
Handle correspondence including phone calls, mail, emails and patient enquiries
What's on offer:
Career development opportunities to pursue your passion
Benefits allowance
Performance related bonus (variable)
16 weeks paid parental leave scheme
Paid annual volunteer hours
Social and diversity focused engagement opportunities
What you can bring to the role:
To play a part in our ongoing success we are seeking someone with:
Basic St Johns Ambulance First Aid Certificate
Highly proficient computer skills across the Microsoft Suites and other database type systems used by Alcoa such as Oracle
Well-developed interpersonal communication skills, to deliver key messages across levels of the business
Strict adherence to confidentiality of information, attention to detail, and work management.
A strong motivation to work effectively unsupervised, and ability to prioritise actions from a broad customer group, to compliment your drive to meet customer demands in a timely manner.
This role requires self-motivation and self-direction, as well as the ability to consult with other staff members for advice if necessary. The Administrative Assistant is responsible for processing all medical records in a strictly confidential environment.
The individual must have flexibility and the ability to prioritise their workload, as the role is dependent on the requirements of employees and staff.
Disclaimer: Please note that applications close midday Australian Western Standard Time of the posting end date.
Additional information
Interviews may progress prior to the closing date, although all applications will be considered.
You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.
About the Location
Huntly is one of our two bauxite mines in Western Australia. Established in 1976 and located east of North Dandalup in WA, it is the world's second largest bauxite mine, supplying ore to Alcoa's Pinjarra alumina refinery. Bauxite ore from Alcoa's Huntly and Willowdale mines helps to produce almost half of Australia's alumina and approximately 19 per cent of Australia's aluminium. Our workplace is an inclusive and respectful environment, where we embrace change, new ideas and equal opportunity to succeed.
We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!
Your work. Your world. Shape them for the better.
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