Description
DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. CONTRACTS MANAGEMENT SPECIALIST 3 Job Location: Division of Developmental Disabilities (DDD)
1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details: Salary: $54,000.00 - $56,000.00
Grade: 20
Closing Date: October 3, 2024 Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come Join the DES Team!
The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contract Management Specialist 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services empower individuals with developmental disabilities to lead self-directed, healthy, and meaningful lives.
Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or a close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.
Essential Duties and Responsibilities include but are not limited to:
● Responsible for a case load of QVA (contracts) & new Qualified Vendor apps. Processes contract amendments, terms, & provides technical assistance to vendors on contract requisitions & performance in the form of written & verbal communication. Escalates vendor performance issues & contract status changes along w/the supporting documentation to unit management. Provision of internal & external support for the administration of existing contracts.
● Collects & evaluates insurance submitted by vendors for compliance w/contract & DES/DDD requisitions. Verifies the requisition licensing & certification for site-based services for each contract. Ensures Home & Community Based certification, AHCCCS provider ID, & various other pieces for Credentialing are obtained by the vendors & applicants. Confers with representative of other division sections as well as city & state agencies as needed to verify Fire Permits and Occupancy Certification.
● Provides internal and external support for the administration of existing contracts and interpretation of contracts. Provides technical assistance to the QVA applicants and existing vendors. Facilitates meetings, timely preparation of contracts, supports the contract termination, acquisition, and mergers process, ensuring complete and accurate contract documents, reports, and correspondence.
Knowledge in:
● Federal and state laws and statutes pertaining to contracting including Title XIX (AHCCCS).
● Arizona Procurement Code and DES-DDD policies and procedures pertaining to Contract Compliance.
● Business administration and procurement practices.
Skills in:
● Developing, maintaining, and establishing effective professional relationships with all identified stakeholders, providers work colleagues, agencies, etc.
● Negotiations, problem resolution, good decision making, listening, logical and creative reasoning.
● Contract analysis and evaluation.
Ability to:
● Work independently and collectively with colleagues and team members.
● Multi-task and prioritize large quantities of work with a high level of accuracy and attention to detail.
● Adapt to new processes and standard work and effective time management skills.
The ideal candidate for this position will have:
● At least 2 years' work experience in a contracts related field including drafting scopes of work, writing amendments or extensions. Full proficiency in the full Microsoft Office Suite and Google Office Suite is highly desirable. Experience negotiating and interpreting contracting concepts is preferred as well as project management, research, and analysis.
● Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
● Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
● All newly hired State employees are subject to and must successfully complete the Electronic Employment /Eligibility Verification Program (E-Verify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
● Affordable medical, dental, life, and short-term disability insurance plans
● Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
● 10 paid holidays per year
● Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
● Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
● Sick time accrued at 3.70 hours bi-weekly
● Deferred compensation plan
● Wellness plans
● Tuition Reimbursement
● Stipend Opportunities
● Infant at Work Program
● Rideshare and Public Transit Subsidy
● Career Advancement & Employee Development Opportunities
● Flexible schedules to create a work/life balance
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement:State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
For questions about this career opportunity, please contact Wendy Browning at wbrowning@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting wbrowning@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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