Description
Play a pivotal role in the upcoming 2025 Edmonton Election!
The Edmonton Election is a large-scale, complex, highly legislated civic project that is held every four years, featuring tight timelines and a broad range of stakeholders. It is a project that requires agility, precision, and dedication, offering a unique opportunity to contribute to a process that enables Edmontonians to vote for Mayor and Council and Edmonton Public School Board or Edmonton Catholic School Division trustees.
As our Election Assistant, Special Ballots, reporting to the Election Specialist, Special Ballots, you'll support the implementation of the special ballots process. You will assist with all facets of special ballot requests, from validating incoming applications, to assembling and dispatching ballot packages, and meticulously processing returned packages. This role requires strict adherence to legislative requirements and critical timelines, ensuring the accuracy of information on certificate envelopes and the proper processing and secure storage of all ballots in compliance with legislated requirements and Edmonton Elections' processes.
What will you do?
- Manage incoming special ballot requests through various approved channels, including online, mail, phone, and in-person
- Evaluate special ballot package requests for accuracy and completeness, contacting electors for missing information as needed
- Enter data related to special ballot requests into the Election Logistics Management System (ELMS)
- Assemble and distribute special ballot packages according to voters' instructions (i.e., postal mail, courier, in-person pick-up) and established processes
- Receive and evaluate completed special ballot packages, ensuring accuracy and completeness
- Process incoming special ballot packages at designated times, adhering to ballot accounting processes and secure storage
- Support and participate in mock trial events for special ballot processes
- Fulfill duties as an assigned election worker during advance vote and on election day to support special ballot delivery
- Support the creation of post-election reports and handle front desk reception as required
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