Election Specialist, Permanent Electors Register Job Listing at City of Edmonton in Edmonton, AB (Job ID 52170)

Description

We are excited to share that we have a new opportunity to join our growing Election's team!

The Edmonton Election is a large-scale, complex, highly legislated civic project that is held every four years, featuring tight timelines and a broad range of stakeholders. It is a project that requires agility, precision, and dedication, offering a unique opportunity to contribute to a process that enables Edmontonians to vote for Mayor, Council, and Edmonton Public or Edmonton Catholic school board trustees.

As our Election Specialist, Permanent Electors Register you will play a crucial role in the lifecycle of the Post-Election Review (PER), from development to final reporting. You will ensure high-quality deliverables, manage data effectively, and support compliance with regulatory requirements. This role involves developing and implementing data management solutions, contributing to SOP development, and acting as a point of contact for data-related matters. As we approach the Elections, you may supervise, lead and guide a team of up to ten Candidate Processes and Engagement Assistants.

What will you do?

• Project Lifecycle Support: Collaborate with the project lead throughout the PER lifecycle, ensuring timely and quality deliverables
• Data Management: Review data management deliverables, including data collection forms and data integrity checks
• SOP Development: Support the development and review of Standard Operating Procedures (SOPs) for data management activities such as the on-going management of the permanent elector register and ensuring compliance with regulatory requirements. This will involve reflecting changes to operational documents where required
• Voter Registration Process: Implementing operational processes for voter registration during various voting opportunities (advance voting, election day, etc.), leveraging insights from past elections to enhance voter experience and efficiency
• Post-election: Manage the post election reconciliation of elector data
• Solution Development: Develop and implement innovative data management and reporting solutions to meet project needs
• Relationship Management: Serve as a point of contact for data management issues, and build strong relationships with internal project teams
• Compliance and Quality Assurance: Monitor PER progress and performance, ensuring adherence to regulatory requirements, quality standards, and timelines
• Operational and Data Management Planning: Develop operational and data management plans, including workflows, documentation, quality control, and timelines
• Process Optimization: Develop and implement processes to maximize standardization and efficiency
• Team Management: Supervise up to 10 Permanent Electors Registry Assistants; Assist with the operational implementation of election day processes
• Problem Solving: Identify and resolve operational problems and issues using data, metrics, and audit reports