Word/Data Processing Clerk II -Diversion and Desistance Branch Administrative Assistant Job Listing at City of Edmonton in Edmonton, AB (Job ID 53823)

Description

**This posting is for one (1) full-time position**

The Edmonton Police Service requires a Diversion and Desistance (D & D) Branch Administrative Assistant with excellent organizational and interpersonal skills to provide administrative services to the Branch. Reporting to the S/Sgt i/c Integrated Offender Management & Support Section, this Administrative Assistant will perform the following duties:

• Compose and type memoranda, forms, letters, police occurrences, reports and responses to a variety of enquiries.
• Prepare agendas, take minutes at meetings, provide correspondence, and prepare follow-up reports and other meeting-related duties.
• Answer phone calls, update calendars and schedule for the Support S/Sgt and Inspector. 
• Provide support and manage CARM for the Diversion and Desistance Branch.
• Enter Annual Vacation for Squads.
• Complete Transfers/loans memos.
• Schedule and plan events including catering when necessary.  
• Draft Employee Recognitions and Awards. 
• Code, classify and file material into confidential filing systems, including Branch and personnel files.
• Provide back-up coverage for other administrative staff.
• Creating and maintaining filing systems, diary date systems, tracking sheets as required, email lists and Branch member lists, create and maintain 
• schedules and business cards.
• Sorting and distributing incoming mail and faxes and preparing outgoing mail.
• Ordering stationery and other supplies and maintaining supplies for all areas in the Branch.
• Maintain all photocopiers and fax machines for the branch.
• Entering subpoena's and monitor incoming court emails.
• Complete Visa statements for the Inspector.
• Track, pay and send invoices to Finance.
• Complete weekly PARS and TA forms for the S/Sgts and Inspector.
• Maintain and create email distribution lists.
• Record weekly Branch staffing and highlight statistics.
• Coordinate and book travel for work related travel and training.
• Track employee access, facilitate office card key and appropriate network access to staff and partners.
• Provide support for Occupational Health and Safety requirements.
• Perform other related duties as required and the ability to work well with others.