Procurement Program Administrator Job Listing at Harbor Freight Tools in Calabasas, CA (Job ID 1388803)

Description

The Procurement Administrator serves as a subject matter expert for Harbor Freight's Source to Pay (S2P) system and plays a key role in supporting the strategic operation, optimization, and continuous improvement of procurement systems and processes. This role partners cross-functionally with business units, Procurement, IT, and vendors to evaluate system performance, recommend enhancements, and drive operational efficiencies. The position exercises independent judgment in resolving system issues, implementing improvements, and advising stakeholders on best practices related to procurement systems and workflows.

Duties and Responsibilities

• S2P System Strategy, Optimization, and Governance
• Serve as the functional subject matter expert for the Source to Pay (S2P) system, advising internal stakeholders on system capabilities, procurement workflows, and best practices to improve operational efficiency.
• Evaluate S2P system performance and identify opportunities for enhancements or process improvements, independently recommending solutions that support business objectives and procurement operations.
• Lead cross-functional collaboration with Procurement, IT, and business units to design and implement system enhancements, including workflow configuration, system updates, and functionality improvements.
• Assess business requirements and translate operational needs into system solutions, partnering with internal teams and vendors to implement system changes that improve procurement processes.           
• System Support and Issue Resolution
• Serve as a primary point of contact for complex S2P system issues, analyzing problems, determining root causes, and recommending or implementing solutions that minimize operational disruption.
• Partner with internal stakeholders and external vendors to address system-related questions, resolve issues, and improve procurement workflows.  
• Vendor Catalog and Procurement System Administration
• Oversee the onboarding and management of vendor e-procurement catalogs, collaborating with vendors, Procurement, and IT to ensure accurate configuration and system integration.
• Manage and maintain hosted and punch-out catalogs within the S2P system, evaluating opportunities to improve vendor integrations and procurement efficiency.
• Training, Documentation, and Change Management
• Develop and maintain procurement system documentation, standards, and training materials, ensuring consistency, compliance, and effective adoption across business units.
• Lead training sessions and provide strategic guidance to internal teams on S2P processes and system functionality, ensuring users understand procurement procedures and system capabilities.
• Data Analysis and Reporting
• Analyze procurement and system data to develop reports, insights, and recommendations that support operational decision-making and system optimization.
• Prepare analytical and narrative reports for leadership and stakeholders, summarizing system performance, operational trends, and recommended improvements.
• Perform other duties and special projects as assigned.

Scope

• Staff supervision and development:  No
• Decision making: 
• Exercise independent judgment in evaluating procurement system issues, operational challenges, and process improvement opportunities; determine appropriate solutions or recommendations that support efficient S2P operations and business objectives.
• Travel:  Up to 5%
• Flex Designation:  Anywhere

The anticipated salary range for this position is $58,200 – $87,400 depending on location, knowledge, skills, education and experience. This position is also eligible for an annual discretionary bonus. In addition, we offer comprehensive and competitive benefits to Associates (and their families) such as medical, dental, vision, life insurance, short-term and long-term disability. Eligible Associates are able to enroll in our company's 401k plan. Associates will accrue paid time off up to 236 hours per year (inclusive of PTO, floating holidays, and paid holidays). Paid sick time up to 80 hours per year unless otherwise required by law.

Requirements

Education and Experience
Education Requirements

• BA & CPM/CPSM preferred

Years of Experience

• 3+ years of experience in procurement, sourcing or purchasing in S2P system.

Skills

• Strong understanding of procurement processes, system workflows, and vendor management within an S2P environment.
• Demonstrated ability to exercise independent judgment and analyze business requirements to develop effective system or process solutions.
• Experience collaborating with cross-functional stakeholders to implement system improvements and operational enhancements.
• Excellent project management and organizational skills with the ability to manage multiple priorities.
• Strong analytical and critical thinking skills with the ability to evaluate data, identify trends, and recommend solutions.
• Excellent communication and presentation skills, with the ability to effectively engage with stakeholders across all levels of the organization, including senior leadership.
• Ability to influence change and support system adoption through training and stakeholder engagement.
• Proficiency with Microsoft Office applications, particularly Excel and Word.
• Strong interpersonal skills with the ability to collaborate effectively with internal teams and external vendors.

Physical Requirements
Corporate - Remote - General office environment requiring ability to:

• Stand, walk, sit for extended periods of time .
• Speak and listen to others in person and over the phone and video conferencing.
• Use keyboard and read from computer screen and reports.
• The ability to lift up to 15 lbs.

Safety
Must be able to perform this job safely in accordance with standard operating procedures and good manufacturing practices, without endangering the health or safety of self or others.
 
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