Administrative Specialist - Robotics Job Listing at HDT Global in Fredericksburg, VA (Job ID 4a822b48-ec96-48b7-bde0-40165fbdaf77)

Description

Join the team that designs, engineers and manufactures advanced robotic systems used in military, commercial, healthcare and underwater applications.

The Administrative Specialist provides administrative support to the management team of the Robotics Program Management Office. This includes reporting, personnel back-up, data clean up and analytics. Responsible for covering front office activities, including the reception area as needed, mail and purchasing of general office and miscellaneous supplies. May also be responsible for coordinating company sponsored/special events and logistical support for corporate/customer visitors.

Primary and Essential Duties and Responsibilities

• Coordinates with functional area to provide data, processes, and objectives to align with business goals and metrics
• Supports management with various special projects
• Assists with the preparation of weekly and monthly metrics, runs analytical data, and provides ad hoc reports as needed
• Provides support to the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Orders and maintains Office Supplies within budgeted limits and pursues cost reductions
• Coordinates and assists projects and events including employee and community engagement activities
• Provide clearances and logistical support for corporate and customer visitors
• Makes photocopies, faxes documents and performs other clerical functions
• Supports, communicates, reinforces and defends the mission, values and culture of the organization
• Adheres to all quality and safety standards
• Supports other projects and performs duties as assigned

Years Experience:  

• Minimum 1 - 3 years general office experience

Level of Education:

• High School diploma or equivalent required;
• Degree in Business or related field preferred 

Experience / Knowledge / Skills / Abilities

• Must be able to speak, read and understand English
• Must be able to practice confidentiality when dealing with sensitive information
• Excellent written and verbal communication skills
• Working knowledge of mail processes such as Federal Express and UPS
• Ability to prioritize and multi-task
• Strong organizational skills and attention to detail
• Ability to work a varied schedule, willing to work overtime when necessary
• Possesses strong interpersonal skills and the ability to work with customers, vendors, employees and managers at all levels within the company
• Possesses strong computer skills with demonstrated proficiency in standard business software packages (e.g., Microsoft Office)
• Experience with SAP is preferred
• Experience in computer based timekeeping systems preferred

This position requires access to or use of export-controlled technical data or technology controlled by the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations(EAR). Accordingly, applicants must be U.S. Persons or must be eligible to obtain the required export authorizations from the U.S. Department of State or U.S. Department of Commerce. A U.S. Person is defined as a U.S. Citizen, U.S. Permanent Resident, or a person who is a protected individual under the Immigration and Naturalization Act (8 U.S.C.1324(b)(a)(3).