Human Resources (HR) Assistant Job Listing at Hobby Lobby Stores in Oklahoma City, OK (Job ID 848989)

Description

Hobby Lobby Stores, Inc., a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill the position of Human Resources Assistant within the Corporate HR Department. This full-time, hourly (non-exempt) position is located at Hobby Lobby's corporate campus in Oklahoma City. This position works closely with other members of the HR/Benefits/Leave/Legal Department.

Before giving consideration to your application, we require a personal cover letter expressing interest in the position, why you believe your qualifications meet our needs, and salary requirements. AI generated letters will be disqualified and, if chosen for an interview, applicants may be asked to acknowledge that no part of their cover letter was AI generated.

Position Overview
The Human Resources Assistant provides administrative and operational support to the HR department, with a primary focus on benefits administration, leave management, and employee relations. 
Responsibilities include:

• Support Benefits Administration with communication and documentation for a range of benefit related initiatives
  • Open enrollment (medical, dental, vision, and voluntary benefits)
  • 401(k) reminders (beneficiary and new enrollment postcards)
  • FSA
  • Other benefit related services 
• Prepare and distribute employee leave-related correspondence in accordance with company policies and regulatory requirements.
• Provide back-up coverage for front receptionist (covering breaks, lunches, vacations, and any other time off)
• Order and restock office supplies 
• Set up and stock new employee workstations with standard office supplies and required materials 
• Keep various department reports, phone lists, and directories up-to-date
• Review and distribute documentation/communication 
• Administrative support including, but not limited to, creating and maintaining files (electronic and paper), processing invoices, performing research, and compiling and analyzing data 
• Coordinate and assist with preparation of various department meetings and events, including preparing materials for employee meetings and follow-ups
  • Department snack days and employee celebrations
  • Food trucks for the corporate campus (including researching, finding, and scheduling vendors) and communicate schedule with campus employees
• Help maintain confidentiality and proper documentation of sensitive employee information
• Respond to all requests for personnel files and employment verification
• Perform other related tasks and duties as assigned
• Required work on weekends, as needed

• 3 – 5 years of administrative experience
• Excellent written and verbal communication skills to effectively and clearly communicate with employees, co-workers, other departments, vendors, and/or leadership
• Computer skills (including experience with web-based systems and proficiency in Microsoft Word, Excel, and Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong conflict resolution skills and ability to de-escalate difficult situations
• Ability to follow instructions
• Excellent flexibility and adaptability to change
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and competing priorities simultaneously.
• Ability to work independently and collaboratively as part of a team

• This is not a remote position. Department hours are currently 8:30am to 5:00pm with ½-hour lunch, or 8:00am to 5:00pm with a 1-hour lunch. Evening and/or Saturday work may be required at times.

• Competitive Wages
• Medical, Dental, Vision and Prescription Benefits
• 401(k) Program with Company Match
• Paid Vacation
• Sick / Personal Pay (SPP)
• Employee Discount
• Life Insurance and Long Term Disability Insurance (LTD)
• Flexible Spending Plan
• Holiday Pay
• Integris Clinic and Pharmacy on Campus
• Chaplain Services on Campus