Description
Office Manager – Orlando, FL
Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Office Manager to join our Building & Construction team in Orlando, FL. This is a fantastic opportunity to grow a versatile career in the architecture, engineering, and construction (A/E/C) industry.
Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering, and construction disciplines, developing innovative product and project solutions. Intertek's project-related assurance, testing, inspection, and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety, and performance of new developments, existing assets, and facilities.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US-based provider of construction assurance, testing, and inspection services for civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.
What are we looking for?
The Office Manager will oversee daily office operations and provide administrative support to multiple business units within the Orlando office. This role will serve as a key point of contact for employees, vendors, and internal teams while ensuring efficient office operations, maintaining office resources, and assisting with various administrative and financial processes.
What you'll do:
Provide daily administrative support to multiple operating units within the Orlando office and serve as a resource for employees regarding office procedures, policies, and day-to-day needs
Oversee daily office operations, including maintaining a professional office environment, managing supplies, coordinating equipment needs, and ensuring administrative processes run efficiently
Serve as the primary point of contact for incoming calls, vendors, building management, utility providers, and other external partners
Assist with financial and administrative processes, including month-end billing, accounts receivable, collections, invoice payments, and local tax renewals
Create and maintain documents, reports, spreadsheets, and other materials using
Microsoft Office applications while supporting various business needs
Coordinate employee onboarding and office access processes, including key fob management, employee setup, vehicle registrations, fuel card support, and other administrative requirements
Manage office facilities and vendor relationships, including coordinating building inspections, security systems, maintenance requests, and troubleshooting office equipment with internal and external partners
Support employee engagement initiatives, including office events, safety meetings, team activities, and workplace communications
Assist with vendor contract coordination and maintain confidentiality of sensitive company and employee information
Minimum Requirements and Qualifications:
High School Diploma/GED required
5+ years of experience in an office management, administrative assistant
Excellent communication skills, both verbal and written
Strong prioritization, organization, and time management skills
Detail-oriented with strong problem-solving abilities
Ability to work independently in a fast-paced environment with shifting priorities
Ability to manage multiple tasks and projects while meeting established deadlines
Strong knowledge of Microsoft Office applications
Experience with accounting functions, including billing procedures, accounts receivable, collections, and accounts payable
Preferred Requirements & Qualifications:
Bachelor's Degree
Experience supporting a construction, engineering, or professional services organization
Experience managing office operations and coordinating with vendors and building management
Experience supporting employee onboarding and office administration processes
Intertek: Total Quality. Assured.
Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.
We Value Diversity
Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email intertekhrusa@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.
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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
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