Academic Systems Specialist Job Listing at IVC in Imperial, CA (Job ID 4672414)

Description

Representative Duties

BASIC FUNCTION: Under the direction of the Vice President for Academic Services, or designee, provide highly responsible, complex, and sensitive administrative and technical support; coordinate and maintain curriculum databases; serve as technical resource to faculty and administrators in preparation of curriculum proposals to assure compliance with State and local rules, regulations and policies; plan and coordinate the development and publishing of the college catalog; assist faculty and staff on scheduling processes and procedures; serve as a liaison to the Chancellor's Office for curriculum related matters.

REPRESENTATIVE DUTIES:
The following duties are typical for this classification.

Organize and manage the day-to-day activities of the assigned area to assure efficient and effective operations; coordinate communications; perform complex, specialized and responsible administrative and technical duties related to the assigned area. E

Provide information and technical support to Administration and Deans concerning academic systems and catalog. E 

Plan, organize and coordinate the preparation of the college catalog; update degree audit system accordingly; establish and meet timelines; maintain currency of information in the catalog; coordinate publishing and serve as editor for the college catalog. E 

Perform a variety of specialized duties related to assigned Academic Services functions such as coordination and preparation of schedule; processing grade rosters; assist in updating and maintaining college catalog data; complete and generate other specialized reports and projects as required by Area Administrator. E

Provide information on and interpretation of policies, procedures and regulations; explain and disseminate Title V regulations to divisions, administrator, faculty, and staff; compare and contrast changes to Title V regulations and make appropriate adjustments to materials and other resources as required. E 

Coordinate the college class schedule process (i.e. develops and review schedule, data input, quality control, auditing data, proofreading, print draft documents, resolve conflicts, communicate with departments, distribution, etc.) E 

Research, analyze and evaluate a wide variety of issues, data, recommendations and alternatives; use independent judgment to develop and provide recommendations, suggestions or information as appropriate. E

Serve as a liaison between Information Services and the college on technical aspects of data bases, schedule preparation, and reporting/editing for State MIS syntactical and referential data; and function as a resource person to Information Services in matters concerning curriculum and instruction. E 

Maintain a variety of complex files and records; maintain budget and other financial records related to assigned area, as necessary. E 

Compile information and data for reports and assist in the preparation of statistical and narrative reports; conduct research as required. E 

Serve as key technical advisor in working with Information Services for problem-solve any issues related to enrollment data specific to sections and courses within the district student management system. E 

Inspect documents, forms, records and other materials for accuracy and completeness; process a variety of forms and documents according to established procedures; assure conformance to established guidelines and standards. E 

Monitor catalog regarding degree and certificate requirements; course additions and deletions; course numbers, titles, content and unit values; update degree audit system accordingly. E

Participate in special academic projects and events as assigned. E 

Provide budget management support as required. Prepare agenda items for meetings; take and transcribe minutes and distribute to appropriate personnel. E 

Assure that Board agenda items and supporting documents are developed, prepared and forwarded within college timelines and legal guidelines. E 

Compose correspondence independently; format, type, proofread, duplicate and distribute correspondence, notices, lists, forms, memoranda and other materials according to established procedures and standards. E 

Perform related duties as assigned.

Please click here to view the full job description.

Minimum Qualifications

Any combination equivalent to an Associate's degree in Business, Computer Science, Computer Information Systems, Education, or related field and three years of related experience in information systems and instructional or educational programs.

Supplemental Information

RANGE 22 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3.  Please click here to review current salary schedule.

FIRST REVIEW DATE
First review date is October 24, 2024:
Complete application packets will be accepted until the position is filled; but those received by October 10, 2024 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.  

A standard application consists of the following:

• Foreign Transcripts: Candidates who are applying for faculty and/or academic administrator positions and are submitting foreign transcripts must include a U.S. evaluation and translation from a NACES member organization. Please attach the documents to your online application. 
• NOTE:  Please note that no additional attachments or information beyond the required documents noted above will be considered as part of the application. We kindly request that you adhere to the specified requirements outlined in the application guidelines.

For Additional inquiries please contact:
Martha Gutierrez
HR Technician – Recruitment
Phone: 760-355-6212
Email: martha.gutierrez@imperial.edu    EEO Information

Imperial Community College District is an equal opportunity employer and does not discriminate any applicant for employment on the basis of race, religion, color, ancestry, national origin, sexual orientation, gender, gender identity and expression, marital status, age, physical or mental disability, pregnancy, medical condition, or covered veteran status. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.

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