Administrative Assistant Job Listing at Kamehameha Schools in Keaau, Hawaii (Job ID JR-05629)

Description

Job Posting Title

Administrative Assistant

Employee Type

Regular

Recruiting Start Date

03-07-2025

Job Exempt?

No

Recruiting End Date

Open Until Filled

Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools, Hawai'i Campus is currently hiring an Administrative Assistant to support our Transportation team.   Primary kuleana for this role is to provide administrative support  to the team that provides transportation for our haumana.  This could include maintaining vendor contracts, running reports, auditing, issuing badges, parent communication, etc.

Our ideal candidate will have at least 1 year of experience as an Admin Assistant, be highly organized & efficient, yet able to pivot when things change, and have good communication skills, as this role is responsible for parent communication.

This is a Mon - Fri position that starts at 7:30am. 

Our targeted pay rate is $21.83 - $24.25 depending on experience level.

This position is on-site at our Hawaii Campus in Kea'au.

Job Summary

Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities

Administration

• Provides general administrative support to different departments within the division/group.
• Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
• Communicates and provides information for visitors and outside sources.

Fiscal/Budget Management

• Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

Event Management

• Coordinates and arranges staff events.

Project Support

• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

• High School Diploma/Equivalent.
• Minimum of 1 year administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Good computer knowledge.
• Ability to handle confidential information.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

• Experience working in an educational setting.

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For internal use only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Work Year

12

Pay Range

20.13 - 26.68 Hourly

Compensation and Benefits

Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location

Hawaii Campus

City, State

Keaau, Hawaii

Additional Locations

 Apply on company website