Materials & Facilities Coordinator - Engemann Student Health - Full Time 8 Hour Days (Non-Exempt) (Non-Union) Job Listing at Keck Medicine of USC in Los Angeles, CA (Job ID 84996737264)

Description

The Materials & Facilities Coordinator provides support to the Student Health Department by facilitating requests involving building maintenance, warehousing/distribution of medical equipment and supplies, performing staff onboarding/termination tasks, sterilization/decontamination, procurement of medical and clerical supplies, manage the inventory control system, maintain product safety data, rectify miscalculations within inventory, review and analyze the results of operations, report findings to management including making recommendations for improvements as necessary. Coordinates all aspects of Materials and Facilities department functions, activities, and performs independent and collaborative projects as needed while supporting all tenants of the Engemann Student Health Center and the Student Health staff located across both campuses.

Essential Duties:

• Maintain appropriate inventory levels for all general store locations utilizing Point n Click Inventory Module ROP/ROQ levels.
• Process recommended daily orders, using Inventory Module generated list.
• Perform daily functions associated with count verification of all stockroom locations, to ensure all inventory location counts are correct. This involves daily walkthrough of stockroom location before placing an order.
• Process all stockroom receipts, verify the order is correct and file all packing lists accordingly.
• Rotation of all stockroom stock to minimize outdating supplies. Monitor for outdated supply.
• Maintain warehouse in a neat and orderly manner on a daily basis.
• Ensures required recommended orders are performed daily and as needed to maintain inventory levels to supply facility-minimizing stock-outs. Ensures overstock is returned timely.
• Ensures cycle counts are performed weekly for Warehouse and reports all findings to Supervisor.
• Performs sterile reprocessing of reusable instruments. Responsible for decontaminating, inspecting, assembling, packaging and sterilizing reusable surgical instruments or devices.
• Prepares short-range plans for the use of facilities. Assists in maintaining analysis of space and equipment requirements and in usage allocation. Contributes to long­ range planning.
• Assists in developing and implementing deferred maintenance and preventive maintenance programs.
• Monitors and analyzes facilities expenses. Assists with developing facilities cost projections, as required. Reconciles facilities expenses to University financial records and initiates correcting entries. Assists with coordination of facilities year­end closing activity. Provides management with information for budget reports, as assigned.
• Interacts and coordinates with University departments and/or outside contractors and vendors for facilities operations, maintenance, construction and renovation projects. Compiles data for cost and status reports for management.
• Coordinates environmental health and safety programs. Assists in conducting safety inspections and providing health and safety equipment. Maintains records for compliance with government, University and accreditation regulations.
• Coordinates security surveys. Assists in resolving security concerns. Recommends appropriate changes to procedures for facilities access in regards to key issuance and record maintenance.
• Conducts routine maintenance inspections of facilities for deficiencies, safety hazards and/or code violations, such as field inspections of lighting, temperatures, signage, housekeeping and phone systems. Conducts inspections of facility equipment, and coordinates required repairs and/or purchases.
• Performs other related duties as assigned or requested.

Required Qualifications:

• Req High School or equivalent

• Combined experience/education as substitute for minimum education

• Req 3 years; Combined education/experience as substitute for minimum experience Experience related field experience.

• Req Knowledge of computer software for record maintenance and familiarity with facilities operations.
• Req Excellent verbal and written communication skills.
• Req Ability to balance figures and compute totals, coordinate meetings, coordinate work of others, data entry, maintain filing systems
• Req Experience in conflict resolution.
• Req Ability to interpret policies/ analyses/ trends.
• Req Leading/ guidance skills
• Req Excellent skills in organization and planning, problem identification and resolution.
• Req Scheduling and overseeing repairs, inspections, and preventive maintenance.
• Req Understanding HVAC, electrical, plumbing, and safety systems.
• Req Knowledge of Work Order Management utilizing a ticketing system.
• Req Assisting with office/clinical layouts, moves, and workspace optimization.
• Req Experience with operation of basic power tools.
• Req Ability to speak, read and writes English.
• Req Displays behavior conducive to excellent customer service.

Preferred Qualifications:

• Pref Bachelor's Degree Degree in related field
• Pref Proficiency in MS-DOS, Windows and Macintosh operating systems, spreadsheets and communication.
• Pref Knowledge of basic sterilization process.
• Pref Knowledge of sterile technique as it applies to supply handling.
• Pref Thorough knowledge of all medical equipment and supplies utilized in the medical facility.
• Pref Knowledge of computers and how they work in a Materials and Facilities Management setting.

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The hourly rate range for this position is $25.00 - $39.69. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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