Accounting Clerk Job Listing at Kelly Services in Halifax, NS (Job ID 10141746)

Description

Kelly is hiring!
We are seeking a detail-oriented and motivated Accounting Clerk to join our clients team in Halifax, NS. In this role, you will be responsible for processing transactions across various areas, including Accounts Payable, Accounts Receivable, control processes and payroll. Your contributions will be essential in maintaining the integrity of their financial operations.
Please note: this is a contract position for 6-7 weeks, possible extension available. This is a part time position with 22.5 expected hours a week, with more available depending on workload.
Accounts Payable

• Obtain required quotes for one-time purchases in line with company policy.
• Enter vendor invoices and route them for manager approval.
• Verify vendor HST/GST registration when applicable.
• Investigate and resolve invoice discrepancies promptly.
• Reconcile credit card statements and employee expense reports; code and submit for approval.
• Process vendor payments accurately and on time.
• Maintain updated vendor records and respond to vendor inquiries.
• Ensure all invoices, rent payments, staff claims, and credit card expenses are processed monthly.
• Manage petty cash, complete month-end reconciliation, and submit for review.
• Issue and reconcile staff cash advances and expense claims, ensuring policy compliance.

Accounts Receivable

• Prepare, code, and issue customer invoices in a timely manner.
• Send invoices via email or mail and follow up on payments.
• Work with Property Manager to ensure rent is accurately recorded.
• Maintain updated customer records and respond to inquiries.
• Record payments received (cheque, cash, direct deposit).
• Record funding, grants, and donations; report donations for charitable receipt tracking.
• Review accounts receivable monthly and follow up on outstanding balances.
• Report overdue accounts to Finance Management and recommend collection actions or write-offs.

Controls & Procedures

• Ensure no vendor invoices remain unprocessed or unapproved more than five business days after month-end.
• Ensure all customer invoices for monthly services are issued within five business days of month-end.

Payroll

• Provide backup support to the Payroll Administrator during absences (vacation, sick leave, etc.).

Requirements:

• University degree preferred; a minimum of 2 years of experience in an accounting position is ideal.
• Strong attention to detail and accuracy is required.
• Proficiency in MS Office, particularly Excel, and experience with accounting software (e.g., Great Plains, SAP Concur).
• Excellent organizational and time management abilities to prioritize a high volume of tasks and competing priorities.
• Dedicated to providing service beyond expectations with excellent communication and interpersonal skills.
• Proven problem-solving skills, with the ability to visualize and deliver creative solutions.
• Ability to manage multiple internal clients and adapt to their needs effectively.

Skills:

• Attention to detail
• Strong interpersonal skills
• Ability to build good working relationships
• Focused and down-to-earth approach to tasks

What's in it for you?

• Work in a structured, supportive environment
• Access to thousands of learning opportunities through myKelly.
• A pay rate of 24-27/hr depending on experience

Why Kelly®?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

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