Administrative Assistant Job Listing at Kelly Services in Brantford, ON (Job ID CA3552747_BH9784728)

Description

Kelly is hiring!
We are looking for an Administrative Assistant to provide administrative support to mental health agency staff and programs to enhance service delivery and administrative effectiveness. Responsibilities include reception, program support, database maintenance, IT support, and processing referrals and intakes.
Please note: this is a 6 week contract with the possibility to extend.
Job Responsibilities:
Reception:

• Create a welcoming environment for clients and visitors.
• Handle general inquiries, phone calls, and appointment bookings.
• Perform administrative tasks such as photocopying, scanning, and managing mail.
• Assist staff with technology support, scheduling, and maintenance requests.
• Maintain office organization and inventory.
• Communicate with employees and community partners.
• Organize and maintain confidential files.
• Attend and document committee meetings.
• Prepare supplies for community events and update calendars.

Team and Agency Support:

• Process incoming referrals and send necessary referrals to external providers.
• Book and follow up on client appointments.
• Manage client files and employee schedules in the database.
• Arrange catering for meetings and training sessions.
• Support staff with meeting space and vehicle bookings.
• Conduct fire alarm tests and evacuation drills.
• Disseminate Health & Safety information and maintain First Aid Kits.

Information Technology Support:

• Troubleshoot and coordinate service requests for technological issues.
• Maintain inventory of surplus/back-up technology.

Other:

• Comply with agency policies and procedures.
• Perform other tasks as assigned by management.

Qualifications & Competencies:

• College diploma or equivalent experience in an administrative role.
• Experience handling confidential information with knowledge of data privacy laws.
• Strong customer service and interpersonal skills.
• Ability to work independently and manage multiple tasks.
• Proficient in Microsoft Office Suite.
• Excellent writing and communication skills.
• Knowledge of general office procedures and databases.

Effort & Working Conditions:

• Adhere to Workplace Hazardous Materials Information System and AODA regulations.
• Promote health and safety in the workplace.
• Manual dexterity for computer use.
• Ability to lift up to 30lbs and respond to multiple demands.
• Overtime as required.

Health and Safety:

• Commit to reducing risk of injury and occupational illness.
• Promote the Internal Responsibility System for health and safety.
• Abide by Occupational Health and Safety Act and agency policies.

Perks:

• Pay rate: $18/hr depending on experience
• Great work environment
• Hundreds of free training courses through our Kelly Learning Center that you can access from home 24/7

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further and apply today!
Why Kelly®?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

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