Administrative Assistant Job Listing at Kelly Services in White Plains, NY (Job ID US3630681_BH10043148)

Description

Job Title: Admin Assistant
Location: White Plains, NY
Pay Rate: $20 per hour
Schedule: Full-Time, 8:00am to 5:00pm, Monday–Friday
Duration: 12-month contract, onsite

About Us:
We are seeking a reliable and detail-oriented Admin Assistant to support our Operations department. This is a great opportunity to join a reputable team and develop your professional skills in administrative and operational accounting functions.

Key Responsibilities:

• Assist with daily/monthly payment requests in QuickBooks.
• Match and pay client/partner invoices using designated payment systems.
• Apply payments (ACH, wire, check, credit card) to invoices in appropriate systems.
• Process credit card payments, assign codes, and record transactions accurately.
• Monitor and manage the Accounting distribution mailbox, providing timely responses.
• Support reporting, accounts receivable, billing, payment research, and spreadsheet data entry.
• Identify discrepancies and participate in setting up and maintaining control systems.
• Work closely with the Operations team to communicate and resolve process issues.
• Assist the Operations Manager with daily administrative functions as needed.

Qualifications:

• High school diploma or equivalent required; further education a plus.
• Demonstrated experience in administrative support, accounting, or finance-related roles preferred.
• Familiarity with QuickBooks and spreadsheet management.
• Excellent attention to detail and strong organizational skills.
• Strong verbal and written communication abilities.
• Ability to work fully onsite in a team environment.
• Proactive, dependable, and able to handle confidential information.

Why You Should Apply:

• Competitive pay at $20 per hour
• Opportunity for hands-on experience in a leading company
• Professional development and teamwork
• Daytime schedule in White Plains, NY

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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