Administrative Assistant Job Listing at Kelly Services in Rochester, NY (Job ID 10099850)

Description

At Kelly® Professional & Industrial, we're passionate about helping you find a job that works for you.  We're seeking an Administrative Assistant to work at a top pharmaceutical client in Rochester, NY.  With us, it's all about finding the job that's just right. 

Schedule: Mon – Fri 8:00am – 5:00pm
Length: Long term
Payrate: $23 per hour 
 
The administrative assistant  will provide support to the R&D team with scheduling meetings, event logistics, purchasing support, and assistance with documentation and template maintenance.


Responsibilities:

• Manage meetings; schedule calendars, teleconferences, audio-visual / technology, catering, supplies, tours, and travel
• Review and respond to inquiries from internal and external customers
• Submit facility work orders, as needed, for building repairs
• Maintain office equipment such as copiers, printers, televisions, projectors, etc.
• Maintain office supplies, membership dues, and subscription renewals
• Coordinate R&D all staff events
• Support onboarding of new team members within R&D
• Handle sensitive information with a high level of confidentiality and discretion
• Partner with all R&D administrative assistants in supporting staff
• Manage departmental budgeting responsibilities:
• Create requisitions for Purchase Authorizations (POs) and maintain backup documentation
• Vendor Profile Management; work directly with vendors to create a profile in B+L payment system
• Submit and track vendor payments
• Responsible for department purchasing card allocation and reconciliation
• Generate reporting to communicate across business
• Documentation creation, editing and support

Qualifications:

• Associates degree or equivalent preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required
• Basic knowledge or experience with cGMP environments is beneficial
• Knowledge of basic office practices and procedures required

What happens next:
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry, even if this position doesn't work out, you're still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.  Helping you discover what's next in your career is what we're all about, so let's get to work. 

Apply to be an Administrative Assistant today!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website