Administrative Support Specialist Job Listing at Kelly Services in Irvine, CA (Job ID US3543888_BH9759729)

Description

Kelly Services is excited to partner with Johnson & Johnson, a global leader in the medical device industry. We are seeking a highly organized and detail-oriented Administrative Support Specialist to support R&D initiatives in Irvine, CA. This role is ideal for candidates with strong administrative and project coordination capabilities, particularly in supporting cross-functional teams, managing documentation, and streamlining operational processes.

Position Title: Administrative Support Specialist
Schedule: 8AM-5PM Monday-Friday
Compensation: $38 to $45 per hour (based on experience and qualifications)
Benefits: Comprehensive Benefit Package
Location: Irvine, CA

Who We're Looking For:
We recognize that candidates may not meet every single requirement. If you have a strong administrative background, excellent organizational skills, and a proactive approach to problem-solving, we encourage you to apply. Training will be provided in areas where development is needed.

Key Responsibilities:

• Provide administrative and project coordination support to R&D teams.
• Maintain and organize documentation, including Device History Files and compliance records.
• Assist in budget tracking, purchase order reconciliation, and vendor management to ensure financial alignment.
• Coordinate contracts and logistics for healthcare professionals (HCPs) and research engagements.
• Support new product development activities, including material sourcing, supply chain coordination, and design control for development builds.
• Contribute to process improvement initiatives related to compliance, cost efficiency, and business continuity.
• Manage project communications, facilitate meetings, and provide regular updates to stakeholders.
• Utilize enterprise systems such as PLM systems, Totality, JDE, ARIBA, and Windchill to support project tracking and documentation.

Qualifications:

• Bachelor's degree in a relevant field with 4–6 years of experience (or an Associate's degree with 6+ years of experience).
• Strong administrative and organizational skills, with experience in project coordination or support.
• Proficiency in MS Office Suite and enterprise systems (PLM, JDE, ARIBA, Windchill, etc.).
• Ability to multi-task, meet deadlines, and work in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Prior experience in medical devices, R&D, or product development is preferred but not required.
• Familiarity with financial tracking, supply chain coordination, and documentation management is a plus.

Join a Leader in Medical Innovation
At Johnson & Johnson, you'll have the opportunity to work on impactful projects that contribute to the advancement of healthcare. This is a chance to be part of a collaborative and innovative team that values professional growth, creativity, and teamwork.

Apply today by submitting your resume for immediate consideration!

Thank You,
Kelly Services

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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