Engineering Administrator Job Listing at Kelly Services in Menlo Park, CA (Job ID 9607403)

Description

Kelly Government Solutions has an exciting opportunity for an Engineering Administrator to support our Facility Engineering Department. This role will ensure the smooth operation of the department by managing and maintain critical engineering documents, coordinating project activities, providing administrative support, and ensuring efficient department operations.  Proficiency with Smartsheet and Microsoft Office is a must. 

Responsibilities:

Document Control and Management:

• Maintain and update policy and procedure documents
• Manage document repositories (AutoCAD PLM, SharePoint, Smartsheet, network drives, and project management software)
• Oversee document control workflows and change control processes
• Manage document numbering system and database

Project Support:

• Manage design management and SME support requests
• Assist Design Manager with coordination of design reviews, project support activities, RFIs, and submittals
• Act as communication coordinator between project teams and engineering
• Support drawing requests and design database management
• Assist in managing the as-built review and upload process

Administrative Support:

• Provide general administrative support for engineering standards, design guides, and specifications
• Assist with onboarding, office space facilitation, and inventory management
• Support procurement activities and purchase card management
• Coordinate supplies, travel arrangements, and internal/external meetings
• Facilitate quality control, customer service, budget tracking, and service requests
• Manage PPE, computer peripherals, and telecommunications
• Update organizational charts for personnel changes
• Handle application licenses, training metrics, fleet, and mail facilitation
• Coordinate team meetings and events, and manage in-house training schedules
• Develop and maintain a vendor list and facilitate vendor registration
• Manage general engineering support requests
• Track and follow up on department deliverables
• Provide calendar support for the Engineering Director

Qualifications:

• Exceptional organizational and time management skills
• Experience with document control systems
• Proficiency in Microsoft Office Suite and Smartsheet
• Excellent communication and interpersonal skills
• Attention to detail and accuracy in managing documentation
• Ability to work independently and as part of a team
• Knowledge of engineering and construction processes (preferred)
• Ability to work effectively and handle multiple tasks simultaneously

To be Successful, You Will Bring:

• Working knowledge of administration, engineering, and construction management
• Working knowledge of design reviews, RFIs, submittals, and change order processes
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook, Visio, and SharePoint)
• Ability to work and communicate effectively with others

Physical Requirements and Working Conditions:

• Primarily office-based with occasional travel to project sites
• Reasonable accommodations will be provided to qualified individuals with disabilities

If you are qualified and interested apply today!
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world's most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It's just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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