Description
Executive Administrator – Raritan, NJ
Kelly Services is currently seeking an Executive Administrator at one of our Global clients in Raritan, NJ. This role is a full-time, fully benefitted position.
This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews.
Title: Executive Administrator
Location: Raritan (08869), onsite
Pay: open; plus benefits and PTO
Hours: M-F 8 hour day shift,
Duration: Long term contract
Job Description: We are seeking a highly motivated and organized individual to join our team as an Executive Assistant. In this dynamic role, the Executive Assistant will be responsible for providing comprehensive administrative support to the VP Application Engineering Platforms and their organization, assisting in the management and coordination of various projects within the company. We are looking for someone who is passionate, energetic, and agile and who acts professionally while demonstrating a clear communication style. The selected candidate will anticipate the needs of the team they support, help them stay focused, resolve issues before they arise, and go the extra mile as needed. A successful person in this position will also partner with other leaders and their administration staff within the TS Organization on various projects. This person must have solid organization skills, be able to work successfully in a matrixed environment, and handle various duties with appropriate prioritization and an ability to problem solve and learn new skills effectively.
Responsibilities:
- Provide executive administration support to VP of Engineering Platforms.
- Proactively manage and maintain the schedule of the leadership team, including calendar management, travel arrangements, and meeting coordination.
- Prepare agendas and materials for executive meetings.
- Assist in the preparation of meetings, including agenda creation, meeting minutes, and follow-up on action items.
- Coordinate and assists in developing, compiling and processing associated business reports and preparing analysis and presentations as required by the VP.
- Fulfill other tasks or duties set by direct manager for the Application Engineering Platforms organization
- Collaboration with all company departments and outside agencies.
- Assist in the tracking and monitoring of project timelines, milestones, and deliverables.
- Identify improvement areas and propose solutions to simplify and streamline administrative operations
- Assisting and where necessary leading the organization of company events and meetings.
- Foster a positive and collaborative work environment within the administrative team.
- Successfully complete all mandatory trainings on time
- Coordinate conference room reservations and catering for group meetings as needed
- Prepare, reconcile and submit expense reports in Concur in a timely manner
- Manage confidential business documentation: emails, correspondence, files, and documents with the highest level of professionalism
- Handle various duties and special projects, like reviewing and proofreading, with appropriate prioritization and an ability to problem-solve and learn new skills
- Engage in tasks that call for good judgment, independent initiative, and excellent soft skills
- Assist with the creation of high-level presentation and communication materials
- Act as the point of contact on behalf of the team when hosting meetings or visitors while they are onsite
- Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
- Provide backup support to other Administrative Assistants
Required Qualifications:
- A High School diploma or equivalent
- A minimum of 5 years of proven administrative experience
- Detail oriented and strong organizational skills with ability prioritize various tasks simultaneously
- Advanced Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint
- Comfortable with technology to gain advanced proficiency quickly in the following: SAP Ariba, SharePoint, Concur, AMEX Travel, MS Teams, and Zoom
- Global calendaring experience in a matrixed environment understanding time zone impacts to meetings and travel schedules
- Professional demeanor with strong verbal, written communication skills, social skills, and attention to detail
Please do not contact your local Kelly branch office as it is not filling this position. #p1
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly® Engineering/Technology – Project Services?
Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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