Executive Assistant Job Listing at Kelly Services in Buffalo, NY (Job ID US3542316_BH9753280)

Description

Kelly Government Solutions is seeking a highly organized and detail-oriented Adjudication Executive Assistant to provide crucial support to our adjudication team. This role requires a proactive individual with strong administrative skills, excellent communication abilities, and the capacity to handle sensitive information with discretion. The successful candidate will play a vital role in ensuring the smooth and efficient operation of our office.

Responsibilities:

• Provide comprehensive administrative support to the adjudication management team.
• Answer and direct incoming calls (internal and external) in a professional manner.
• Organize, type, collate, and file sensitive documents and materials.
• Take and distribute accurate meeting minutes.
• Monitor and manage inbox holds daily.
• Maintain and update adjudication schedules.
• Generate and distribute various reports at scheduled intervals (daily, weekly, bi-weekly, etc.), including:
  • ATS Audit Reports
  • Error Rates Reports
  • Age Analysis Reports
• Photocopy cases for the Adjudication Manager and Supervisors.
• Maintain accurate records of completed trainings for passport specialists and supervisory passport specialists, including core requirements and miscellaneous courses.
• Draft and manage employee schedules.
• Maintain and update Adjudication Sign-In Sheets.
• Update and manage projected and actual overtime in the Overtime Log.
• Update and distribute adjudication schedules.
• Assist in organizing and coordinating online training sessions.
• Perform data entry and mailing tasks, including:
  • Shipping undeliverable, damaged, and mutilated products (over 90 days).
  • ITP (Incident Tracking Program) entries.
• Maintain and manage adjudication critical supplies.
• Disseminate information and/or requests to all office personnel and compile responses.
• Adapt to changes in procedures and assignments as needed.

Qualifications:

• High School diploma (2-year college degree preferred).
• Minimum of two (2) years of experience as an Administrative Assistant in an office environment.
• One (1) year of experience supporting at an executive level.
• Demonstrated experience with document management, preferably in a legal department or similar environment.
• Four (4) years of experience using Microsoft Office Suite (MS Word, Excel, PowerPoint, Publisher, Outlook).
• Demonstrated ability to prioritize and organize simultaneous work flow duties.
• Ability to accurately manage tasks and assignments.
• Strong organizational, time management, and attention to detail skills.
• Ability to establish and maintain effective working relationships at all organizational levels.
• Must meet all qualifications requirements of the Administrative Assistant Level I.

Required Skills:

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time management skills.  
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.
• Ability to adapt to changing environments.  

Security Clearance:

• Must be able to obtain and maintain a SECRET security clearance.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world's most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It's just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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