Executive Assistant Job Listing at Kelly Services in Tampa, FL (Job ID US3615495_BH10001435)

Description

Kelly Services is seeking an experienced  and professional Executive Assistant for a busy Educational facility office located in Tampa, FL 33612

Pay- $28-$31/hour
Temp to hire
Schedule- Mon-Friday 8am-5pm


Position Overview:
The Executive Assistant to the Dean provides high-level administrative support to the Dean's office and serves as a trusted liaison between the Dean, faculty, staff, students, and external stakeholders. This role demands professionalism, discretion, excellent organizational skills, and the ability to manage competing priorities in a dynamic university environment.

Key Responsibilities:

• Manage the Dean's calendar, schedule meetings, and coordinate travel arrangements.
• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the Dean.
• Prepare agendas, minutes, and follow-up actions for meetings and committees.
• Coordinate events, conferences, and special projects hosted by the Dean's office.
• Draft reports, presentations, speeches, and communication materials for the Dean.
• Serve as a primary contact for internal and external inquiries, representing the Dean with professionalism and discretion.
• Maintain confidential records and files, ensuring data integrity and privacy compliance.
• Collaborate with academic departments, administrative units, and external partners on behalf of the Dean.
• Track budgets and process expense reports for the Dean's office.
• Assist with institutional initiatives, strategic planning, and project management as assigned.

Qualifications:

• Bachelor's degree required; Master's degree preferred.
• Minimum of 3-5 years of progressive administrative experience, preferably in higher education.
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficient with office productivity software (e.g., Microsoft Office, Google Workspace) and virtual meeting platforms.
• Demonstrated ability to handle sensitive information with integrity and confidentiality.
• Professional, adaptable, and proactive approach to problem-solving.

Work Environment:
The position is primarily office-based, with occasional requirements to work evenings or weekends for university events or urgent matters.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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