Executive Assistant Job Listing at Kelly Services in Moncton, NB (Job ID 10080615)

Description

Kelly is hiring!
We are looking for an Executive Administrative Assistant, who will be reporting to the Chief Operating Officer (COO) for our client's headquarters.
As the Executive Administrative Assistant you will provide professional confidential executive support to the COO and their Senior Management team.
PLEASE NOTE: this is an open temporary contract with no anticipated end date and only bilingual candidates will be considered at this time.
Responsibilities:

• Provide administrative support by managing the logistics of the COO's calendars and schedule, organize meetings, make travel arrangements; follow up on issues, tasks and assignments; consolidate and prepare documents and presentation materials and screen/respond to incoming routine correspondence, inquiries and phone calls.
• Coordinate/lead work project work on behalf of the COO
• Facilitate and support senior management team work plan and project management. 
• Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items,
• Support the operation and coordination of Board and steering committees' meetings by providing assistance with the preparation and distribution of documentation and organization of meetings.
• Manage strategic, confidential, and sensitive materials.
• Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.
• Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

 
Requirements:

• College secretarial diploma or equivalent
• Minimum of 3 to 5 years of relevant experience in a senior administrative role.
• In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint, Webex Teams, Webex , SharePoint).
• Digitally savvy and quick to learn new online solutions for tracking time, projects, actions
• Communicates clearly and confidently, verbally and in writing, to a variety of audiences and demonstrates the ability to tailor information and delivery to suit the nature of the material, audience, and situation.

What's in it for YOU:

• Pay rate $27-32/hour + vacation pay
• Full time contract with opportunity of permanent conversion for the right candidate
• Weekly pay via direct deposit

Why Kelly®?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.




 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

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