Office Coordinator Job Listing at Kelly Services in Cleveland, OH (Job ID 10088379)

Description

Office Coordinator

We're seeking a proactive and reliable Office Coordinator to join the Office of the Provost at a university in University Circle. If you thrive in dynamic environments and enjoy supporting senior leadership, this position could be your next step.
Position Summary:
The Office Coordinator will provide administrative and scheduling support to members of the senior leadership team within the Provost's Office. You'll drive smooth execution of office events, meetings, and daily functions, all while maintaining strict confidentiality and discretion.
Key Responsibilities:

• Coordinate appointments, meetings, and events for Provost's Office senior leadership, ensuring standards and protocols are followed.
• Manage confidential correspondence and information with sound judgment.
• Organize and manage travel arrangements, as well as expense forms and reimbursements for the leadership team.
• Screen and triage calls, welcome office visitors, and route inquiries as needed.
• Track, reconcile, and authorize office budget records, purchases, invoices, and expense reports using PeopleSoft.
• Maintain office supplies inventory and monitor expenses.
• Support search advisory committees by scheduling meetings, interviews, and handling related reimbursements.
• Provide backup support for the executive assistant to the provost and perform other duties as assigned.

Ideal Candidates Have:

• 5+ years of executive office experience in scheduling and related functions.
• High school diploma required; some college and/or secretarial office training preferred.
• Exceptional professionalism, tact, diplomacy, and a history of handling sensitive/confidential matters.
• Strong organizational, planning, troubleshooting, and communication skills.
• Excellent command of the English language, with superior proofreading ability.
• Confidence working independently or as part of a team and adapting to changing priorities.
• Proficiency in Microsoft Office Suite, Google Suite, and familiarity with standard office/database applications.
• Ability to work occasional overtime and maintain consistent attendance.

Why Apply?

• Make an impact by supporting high-level university leadership and daily office operations.
• Step into a role that values your experience, initiative, and dedication to professional growth.
• Enjoy a collaborative culture and a visible role in one of Cleveland's academic communities.

Please email your resume to 4749@kellyservices.com for immediate consideration, and include a brief cover letter outlining your relevant experience.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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