Description
Summary:
The Operations Coordinator provides essential administrative support to ensure smooth and efficient office operations. This role supports both managers and employees through tasks involving communication, data handling, and organization. The position requires sound judgment, decision-making ability, and creativity in achieving goals. The coordinator manages confidential and time-sensitive information and must be familiar with key concepts, practices, and procedures within the field.
Essential Functions:
Professionally manage incoming phone calls and serve as the point of contact for plant visitors.
Provide GL coding for accounts payable invoices.
Process customer invoicing for Angleboard clients.
Maintain and process accounts payable and credit card records.
Organize and maintain office supply inventory.
Handle receiving documentation for all raw materials and consumables.
Assign account codes and submit invoices to Corporate.
Enter BOLs and orders into tracking systems and send updates to Corporate.
Prepare end-of-month reports and review with the Plant Manager for submission to Corporate Headquarters.
Issue purchase orders for plant, maintenance, and office needs.
Manage general administrative duties including filing, copying, mail distribution, and supply ordering.
Maintain confidentiality while handling sensitive information.
Collaborate with supervisors and leads for monthly inventory reporting.
Direct employees to appropriate information sources.
Occasionally serve as backup for Customer Service Representative (CSR) tasks.
Perform other duties as assigned.
Qualifications:
Education:
High School Diploma or GED required
Degree from an accredited institution preferred
Experience & Skills:
Data entry experience required
ERP/Inventory software experience preferred
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong skills in Excel, including pivot tables and formulas, is a plus
Key Competencies for Success:
Approachability
Customer Focus
Strong Oral & Written Communication
Results Orientation
Process Management
Problem Solving
Attention to Detail
Active Listening
Organizational and Planning Skills
Must have the ability to wear required Personal Protective Equipment (PPE)
Must be able to adjust focus and maintain both close and distant vision
Frequent use of computers and other office equipment
Must Haves:
Proficiency in Microsoft Office Suite, especially Excel (including formulas and pivot tables).
Experience with data entry and invoice processing, including accounts payable and purchase orders.
Strong organizational and communication skills, with attention to detail and the ability to manage multiple priorities.
Familiarity with ERP or inventory management systems and basic accounting principles.
Ability to handle confidential and time-sensitive information in a professional manner.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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