Description
Payroll Analyst – Direct Hire
Location: Northbrook, IL (initially onsite, hybrid after 60–90 days)
Employment Type: Full-time, Direct Hire
Salary: $50,000 – $60,000 + annual Bonus potential
Schedule: Monday – Friday, 8:00 AM – 4:00 PM
About the Opportunity
We are seeking a Payroll Analyst to join a growing payroll team supporting a multi-entity, US-based workforce. This is a newly created role driven by company growth and expanding payroll responsibilities. The position offers a unique opportunity to work in a collaborative environment where cross-training and professional development are highly encouraged. You will join a payroll team of three and report directly to the Payroll Manager.
Payroll is centralized in Northlake, while HR partners are based in the field. This role will support payroll team for 1,000–1,200 employees across multiple pay groups and states.
Why You'll Love This Role
- Growth potential: Be part of an evolving payroll structure with opportunities to grow
- Technology-forward: Play a key role in a major payroll system upgrade to ADP Vantage Next Gen (cloud-based)
- Dynamic environment: Support a team that values cross-functional collaboration and continuous improvement
- Impactful work: Help shape how payroll tasks are distributed and improve processes to ensure accuracy and efficiency
Key Responsibilities
- Ensure timesheets are completed successfully and accurately, and assist with submitting payroll within specified deadlines
- Responsible for updates of payroll records by entering changes in wages, job titles, and department/division transfers, benefit withholdings, and payroll deductions.
- Maintains up-to-date employee reports (i.e. headcount, turnover, benefit arrears, etc..)
- Inputs and maintains garnishments, levies, and child support deductions within payroll system.
- Maintains payroll records and ensures that information is kept confidential.
- Maintains written payroll procedures and keeps payroll back up informed of payroll developments.
- Perform other payroll related duties, including ad hoc projects, reports, and analysis.
What We're Looking For
- Experience: Ideally 3–5 years in payroll or finance. Open to candidates who are tech-savvy and eager to transition into payroll.
- Systems Knowledge: Experience with ADP (Vantage preferred).
- Excel Proficiency: Strong understanding of VLOOKUPs, SUM formulas, and report validation (macros not required).
- Detail-Oriented: Accuracy is critical in payroll. We need someone who spots errors before they become problems.
- Team Player: Ability to collaborate cross-functionally and support various pay groups.
- Growth Mindset: Willing to learn, improve processes, and support broader HR initiatives over time.
Nice to Have
- Experience in multi-location or multi-entity environments
- Exposure to community engagement, grassroots campaigns, or organic marketing (a plus, not required)
- Familiarity with payroll analytics and error resolution
Interview Process
- 1st Round: Microsoft Teams Interview
- 2nd Round: Onsite Interview
Perks & Benefits
- Day 1 Benefits Enrollment
- 401(k) with Company Match
- 529 College Savings Plan
- Employee Assistance Program (EAP)
- Identity Theft Protection
- Tuition Reimbursement
- Career growth and promotion opportunities
If you're detail-oriented, systems-savvy, and looking to grow within a dynamic and evolving payroll team, we want to hear from you. Apply now and help shape the future of payroll operations at a company that values accuracy, collaboration, and continuous improvement.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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