Property Management Administrative Assistant Job Listing at Kelly Services in Chicago, IL (Job ID US3594894_BH9940214)

Description

Job Title: Property Management Administrative Assistant / Asset Management Assistant
Location: Chicago, IL – 100% onsite
Job Type: Contract – 6 months (with potential extension to 12 months)
Schedule: Full-time, Monday – Friday (8:30 AM – 4:30 PM or 9:00 AM – 5:00 PM)
Salary: $25-28/hr. depending on experience About the Role:
We are seeking a detail-oriented and proactive Property Management Administrative Assistant / Asset Management Assistant to join our team in supporting the management of over 2,000 properties. This role is vital to maintaining quality control and accurate reporting in our property preservation efforts.
You will be working closely with our asset management team to review vendor reports, verify invoice accuracy, ensure compliance, and communicate with vendors, field staff, and local officials. If you are organized, analytical, and skilled in Excel – this role could be a great fit. Key Responsibilities:
1. Communication Management

• Answer and route incoming calls (approx. 5/day) regarding property concerns such as downed trees or trash complaints.
• Serve as a point of contact for stakeholders, vendors, and elected officials.
• Send introductory emails to new property buyers.

2. Invoice and Vendor Report Review

• Review 2–3 monthly vendor reports per property (includes photos, invoices, and service records).
• Compare invoices to internal records to ensure pricing and services match.
• Identify discrepancies and escalate issues to field staff with supporting documentation.
• Notify vendors to cancel services when properties are sold.

3. Administrative Support

• Provide general administrative support to the Asset Management Team.
• Assist with scheduling and internal reporting tasks.
• Prepare monthly reports for rehabbed properties and manage vacant building registration documentation.

4. Data & System Management

• Maintain and update the electronic property management system.
• Assign vendors and track property preservation costs on a per-property basis.

5. Compliance & Reporting

• Ensure all processes adhere to organizational policies and legal regulations.
• Support the preparation of internal and external compliance reports.

Required Qualifications:

• High school diploma required; Associate's degree preferred.
• Minimum 2 years of administrative experience, preferably in real estate or property management.
• Strong proficiency in basic to mid level Microsoft Excel (sorting, filtering, basic formulas), Word, and Outlook.
• High attention to detail and ability to analyze before/after photos and invoices.
• Strong organizational and time management skills.
• Effective verbal and written communication skills.

Preferred Qualifications:

• Experience in property or asset management systems.
• Bilingual in Spanish is a plus, but not required.
• Familiarity with vendor coordination and service documentation.

Additional Information:

• A critical part of the role is quality control / reconciliations: ensuring reports are timely, accurate, and aligned with invoice data.
• This is an office-based administrative position with light phone interaction but high levels of report and data review.

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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