Site Integration & Public Affairs Admin Support Job Listing at Kelly Services in Plaquemine, LA (Job ID 9603457)

Description

Job Summary:
Provide administrative support to Site Integration and Public Affairs Departments.  Candidate will work with a limited degree of supervision and must use reasonable discretion and independent judgment in managing the flow of work within the area of responsibility.

Key Responsibilities:

• -Calendar management (prioritize and proactively resolve meeting requests and conflicts)
• -Discern and prioritize meeting importance with a high level of organization and consideration for the needs of the businesses, customers and key stakeholders within the company.
• -Provide a wide variety of administrative support to leadership and teams while exercising confidentiality, tact and diplomacy.
• -Prepare correspondence, communications, and responses to inquiries on behalf of supported leader(s) with limited oversight
• -Arrange domestic and international business travel, coordinates meeting and event arrangements, and/or tracks expenses that requires a heightened level of detail
• -Create, submit and approve expense reports for leader(s).
• -Proficient in utilizing good judgment to handle organizational requests/problems in leader's absence or refer them to appropriate source
• -Coordinate department or group events or special projects

Duties for this shared resource will include:

Site Integration:
Admin duties for work team of 12-15

• -Ordering of office supplies
• -Onboarding/offboarding employees/contractors
• -PPE expendables management for team
• -General reference for how to's for employees – ordering shoes/eyeglasses/document management etc.
• -Document management
• -Mailings/pickup packages
• -Coffee/tea supply orders/receiving/billing
• -Manage department vehicles 

Admin duties for site needs:

• -Facilitate visits by the plant and external – Growth tours, business visits, leadership visits – coordinate with ESS/business/external information, timing, bus/driver time, conference room booking, food delivery, etc.
• -Furniture purchases for site and focal point for plant needs – reference only
• -Voucher request/generation for site aligned activities ex: YMCA, ESS area sirens, etc – 8+/year
• -PMO creation for site needs not covered in other Maintenance areas.

Land management assistance:

• -Online Clerk of Court website access – multi parish – access for information for land use only

Public Affairs:

• -Manage PA site related purchases
• -Manage budgets for site related events (Jambalaya Throw Down, Site Strategy Launch etc.)
• -Assist in site related event coordination, Two/quarter, (i.e.: Crawfish Boil, Bring your child to work day, etc,)
• -Vendor coordination including invoice/purchasing, setup/take down, communications–phone/email
• -Assist with PA supported ERG related events coordination on-site 
• -Manage PA inventory being used – tents, swag items, roller shades, etc.
• -Coordinate Communication Advisory Panel meetings (set up, take notes)
• -Assist with other employee events as needed such as town halls or leadership tours

Site Logistics:

• Management of MOC database and file structure, significant backlog exists
• Combination of multiple EDMS folders into one – finalize from tenant transactions
• Procedure/Document review coordination

Required Qualifications:
-5 or more years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.
-Willing to work overtime (extra hours beyond your regular scheduled) if required.
-A minimum requirement for this U.S. based position is the ability to work legally in the United States.
-No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications:
-Experience with the following Dow tools: SAP, Workday, Ariba, Concur, Diamond Systems, File Share Manager and Diamond Learning.
 
Education:
-High School diploma or equivalent is required.

Skills, Knowledge, and Abilities:
-Proficiency with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
-Maintain a high level of discretion and confidentiality.
-Self-starter exhibiting good judgment and flexibility to adapt to priority changes and demands.
-Build effective relationships, value diversity and relate well to different styles and personalities.
-Assist others and work well in a team setting.
-Independently utilizes tools and network to accomplish tasks.
-Strong technical base in administrative management systems and information.
-Should be familiar with the following Dow tools: SharePoint, Ariba, Concur, Workday, ----Diamond Systems, File Share Manager and Diamond Learning.
-High level of professional integrity, ethics and trustworthiness.
-Ability to initiate on own with minimal to no supervision.
-Excellent interpersonal skills, written and verbal communication skills.
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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