Executive Assistant Job Listing at MedStar Health in Columbia, MD (Job ID 159173)

Description

About the Job

Job Summary:

MedStar Health is seeking a highly organized, proactive, and polished Executive Assistant to provide dedicated administrative support to a Vice President of Philanthropy. This is a high-visibility role ensuring seamless day-to-day operations, proactive calendar management, and coordination of key initiatives that support philanthropy and grant development across MedStar Health.

The ideal candidate is detail-oriented, exercises sound judgment and thrives in a fast-paced executive environment where discretion and professionalism are essential.

Key Responsibilities

• Manage complex executive calendars, meetings, and travel logistics; coordinate conference calls and web-based meetings.
• Screen and prioritize communications; serve as liaison with Finance, Payroll, HR, Purchasing, and other internal partners.
• Prepare correspondence, reports, presentations, and meeting materials with a high level of accuracy and professionalism.
• Coordinate executive and departmental meetings, including scheduling, agenda preparation, minutes, catering, and AV setup.
• Maintain confidential files, records, and documentation with discretion and integrity.
• Track invoices, process expense reports, and assist with department budgeting and purchasing activities.
• Support special projects, grant development initiatives, and cross-functional philanthropic efforts.
• Anticipate needs, identify issues, and exercise independent judgment to ensure smooth executive operations.

Minimum Qualifications

• Associate's degree required (or equivalent combination of formal secretarial training and experience).
• Progressively responsible administrative experience supporting senior leadership.
• Exceptional written and verbal communication skills.
• Advanced organizational, prioritization, and time-management skills.
• Proficiency in Microsoft Office Suite and standard office technology.
• Ability to manage confidential information with professionalism and discretion.