Executive Assistant Job Listing at MedStar Medical Group in Olney, MD (Job ID req40439)

Description

General Summary of Position

In this role, you will provide executive support to assigned senior executives by performing various confidential administrative assistance and executive support functions.

Duties:

• Executive Administrative Support: Performs diversified, responsible, and confidential duties as well as executive secretarial duties. Coordinates and tracks workflow, schedules, and projects through assigned divisions (VPs). Demonstrates thorough understanding of division-wide goals, priorities, and programs.
• Routinely augments databases/websites with updated information in a timely manner. Coordinates VP's schedules, including arranging meetings and appointments. Organizes schedules for the year for standing meetings with direct reports. Schedules appointments and meeting locations.
• Coordinates event planning, implementation, and evaluation including: exercising good judgment and cost-consciousness when selecting vendors; providing general support function for events (i.e., phone registration, follow-up calls, mailings, and generation of reports as needed); evaluating events and recommending future actions, maintaining thorough and accurate event files to facilitate future event planning.
• Composes and/or transcribes correspondence, memos, reports as instructed. Distributes correspondence, reports, promotional materials, newsletters, brochures, and related items to appropriate audiences in timely manner.
• Establishes and maintains proficiency with computer systems and software programs, including Word and Excel. Coordinates recurring time-intensive projects by gathering data, monitoring process and contributors throughout, and generating appropriate reports, mailings, etc. within established time frames.
• Creates and maintains departmental, program, and reference files. Assists with departmental budgeting, purchasing, and financial management. Orients and supervises volunteers and temporary workers.
• Positively represents the hospital in all interactions with internal and external constituencies, including hospital board members, administrators, physicians, fellow employees, volunteers, visitors, patients and the general public. Responds to calls and visits from employees, other visitors including the public at large.
• Determines urgency of the situation and suggests appropriate referrals. Answers telephones, prioritizes, screens and redirects calls. Answers questions, handles routine matters on own initiative and takes messages. Scrupulously maintains the confidentiality of sensitive information.

Qualifications

• High School Diploma or GED
• 3 plus years relevant work experience
• Ability to effectively communicate with all levels of internal and external customers.
• Moderate/Advanced Computer skills including proficiency of Microsoft Word, Excel and PowerPoint.
• Ability Type 55 wpm.
• Experience with grammar, punctuation and spelling corrections as well as proofreading.

This position has a hiring range of $58,656 - $98,384