Assistant Director - Supply Chain Business Development Job Listing at Montage Health in Monterey, CA (Job ID 17)

Description

Welcome to Montage Health's application process!

Job Description:

This position receives an annualized salary of $181.521

The Assistant Director reports to the Director, Supply Chain Services and assists in managing the daily operation of the Supply Chain Services departments.  The Supply Chain Buyers, the Program Manager, the Warehouse Supervisor and the two Central Supply & Distribution Supervisors report directly to the Assistant Director.  Primary responsibilities are to develop, implement and evaluate a dynamic and responsive supply chain that provides first-class service to all customers.  The Assistant Director is also responsible for managing all operational aspects of the Central Supply & Distribution department.  The role helps in covering purchasing, receiving, and distribution functions when there are staff members out of the office.  This role is responsible for working closely with Financial Services to reconcile all invoice issues and concerns as a top priority to mitigate past due invoices and any shipping holds or credit holds.    

Responsible for creating strategies to reduce and control product/service costs, improve the quality of procured products and services, identify, analyze and implement sourcing opportunities, and drive lean replenishment techniques. Provide cross-organization training and supply chain control in coordination of daily activities related to administration, buying, receiving and distribution of supplies, equipment and services.  This position will facilitate and administer all VAC (Value Analysis Committee) meetings and train end users on the Symplr/GreenLight Medical application and proper use. 

Initiates and analyzes efficient workflows and assures accuracy of financial reports related to procurement activities. Participates in the analysis of current Supply Chain and Central Supply and Distribution business practices including budgeting, reporting, contract analysis, vendor/product selection and recommends steps for ensuring continuous efficiency improvement.  Also responsible for authoring Supply Chain Services policies and procedures as well as appropriate SOPs.  The Assistant Director reports monthly budget variances with details to the Director of Supply Chain Services. 

Collaborates with the director in planning, goal setting, developing department budgets, and coordinating supplies/equipment, staffing, and care/service to carry out the department's responsibilities in an efficient and effective manner in conjunction with and support of Community Hospital's strategic plan.

Ensures staff have the appropriate orientation/training and competence for the care/service provided and that all staff adhere to Exceeding Expectations standards for professional conduct. This is supported through training, coaching, developing, evaluating staff performance, policy/procedure enforcement, and corrective action, if necessary

Is a resource and role model to staff for problem resolution concerning issues with patient care, service delivery, safety, supplies, equipment, computer software, and customer concerns.

Plays a major role in supporting quality initiatives through ensuring compliance with regulatory requirements, collection and analysis of quality and performance improvement data, assisting with development of future performance improvement targets and quality initiatives, and development or revision of department policies and procedures, as needed.

Assists with executing timely implementations of identified product category conversions expected via the Vizient Commit Program.

Responsible for full cycle inventory management of all 3 perpetual inventories.  Makes recommendations regarding adding and deleting items from inventory based on departmental requests and product utilization ensuring all customers have appropriate equipment, case cart supplies and sterile instrumentation delivered in a timely manner.

Will perform and complete all other duties as assigned by the Director.

Knowledge, Skills, and Abilities:

• Ability to manage multiple projects and deal effectively with a fast-paced rapidly changing environment
• Ability to effectively communicate and present information to employees, suppliers, team members and executive team
• Advanced MS Office, Excel, Outlook, Visio, Word, and ERP skills (specifically Infor-Lawson and the Workday ERP)
• Deep understanding of lean supply chain operation processes, including purchasing processes from requisition to payment, as well as proficiency in managing and resolving purchase order exception workflows.
• Ability to develop performance metrics, methods and procedures that reduce variation throughout the supply chain
• Ability to promote and implement lean operations and other best practices

Experience

Requires strong interpersonal, organizational, and leadership skills with a demonstrated ability to communicate effectively with all levels of staff. Must possess exceptional written and oral communication skills, as well as strong customer service skills. Six (6) years of Supply Chain experience, in healthcare, including at least 1 (one) year as a BlueBin Program Manager or higher management position required. Sterile processing and/or surgery department in an acute care hospital, health system, or comparable health setting is highly desired. Experience with Group Purchasing Organizations and Third-Party Distribution strongly preferred.

Education

Bachelor's degree preferred.

Licensure/Certifications

Must possess a valid California Driver's License.

CMRP Preferred.

Lean Six Sigma and 6S Standards Training and Certifications preferred.

Equal Opportunity Employer

#LI-CF1

Assigned Work Hours:

Full-time (exempt)

Position Type:

Annual Pay: