Administrative Assistant Job Listing at Oneida Nation in WI (Job ID 771)

Description

FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY

After successful completion of the probationary period, employee will receive off probation wage increase.

Summary:

This position is responsible for the clerical and administrative duties for the Oneida Nation Elementary System (ONES). The Position is responsible for keeping accurate elementary records, including attendance, enrollment, scheduling and grades. 

Responsibilities:

* Must comply with Bureau of Indian Education criminal history records check as a condition of employment to include fingerprinting.
* Act as a receptionist, answering telephones, taking messages, schedules appointments and provides information to the public and staff.
* Prepare and mail student record transfers for ONES.
* Follow eligibility requirements for student eligibility for admission. Mail applications, ensuring receipts of proper documentation, receiving applications and processing information into the NASIS system.
* Retain daily records of student attendance by computerized record keeping according to the established guidelines.
* Assist K-8 Principal in maintaining accurate student absence information including printing of reports, letters, etc.
* Maintain Principal's student behavior records, including database management and filing.
* Provide administrative staff support to compile data information for reports to include required quarterly and semester student's reports as needed.
* Assist with inputting attendance in the NASIS System.
* Process incoming/outgoing mail, make necessary copies, compose routine replies to general inquiries.
* Notify Accounting Clerk of changes in student transportation.
* Write/record tardy and absent slip for students who either come late or were absent.
* Compiles data and information for reports as needed/required.
* Assist and/or operate copy machine, including general maintenance. Order copy paper for all copy machines in the school.
* Serve as a mentor and as a positive role model to all students.
* Maintain and record student files, grades and transcripts according to established guidelines.
* Adhere to all rules/procedures of the school as defined by School Board Policy, school handbooks and administrative directives.
* The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position

Skills:

Essential:
* Skill in using sensitivity to the unique needs of elementary school ages Native American students and have the ability to communicate with students and parents in a positive manner
* Knowledge of the functions and structure of the Oneida Nation School System.
* Knowledge of good student/parent/staff relations skills is required. This requires the individual to be able to deal with parents, students, and staff personnel with tact, respect, courtesy, objectivity and maturity.
* Knowledge of business English, proper spelling, grammar, punctuation, and basic mathematics.
* Ability to keep accurate, up to date records and files is required.

Education Requirement - Or A Closely Related Field:

Education with Equivalent Qualifications:
Essential:
* A Combination of Experience and Education May Be Considered
* Applicants age 50 and older are exempt from this requirement
* General Ed, High School Equivalency Diploma, HS Diploma
Nonessential:
* Associates Degree in Business

Credentials:

Essential:

• Driver's License Personal Vehicle
• Insurance Required
• Oneida Certification on reporting Child Abuse and Neglect is required within three (3) months of employment.
• Current CPR and First Aid certifications or willingness to obtain these certifications within three (3) month probationary period as a condition of employment is required.

Working conditions:

Essential:
* Must be an enrolled member of the Oneida Nation
* Sit frequently
* Walk frequently
* Reach with hands and arms
* Stand occasionally
* Occasionally Stoop
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 11-24 pounds occasionally
* Office setting
* Moderate noise level

Experience:

Essential:
* Administrative work
Nonessential:
* Business or secretarial experience

Other information:

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.

Continuation of this position is contingent upon funding allocations.

Must maintain strict security, confidentiality, and quality to meet professional standards of the department.

Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.

Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.

Must be willing and able to obtain additional related education and training.

Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.

A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.

Must provide a copy of diploma/degree, license, or certification upon employment.

ITEMS TO BE SUBMITTED:

1. Investigative Questionnaire for a Child Contact Position