Executive Assistant Job Listing at Oneida Nation in Green Bay, WI (Job ID 415)

Description

POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY

Salary is Negotiable

After successful completion of the probationary period, employee will receive off probation wage increase.

Summary:

Enhance Executive Director's effectiveness by providing professional administrative support. Maintains confidentiality of all privileged information. 

Responsibilities:

* Maintain the Executive Director's calendar and appointments.
* Assist Executive Director to ensure proper processing for paperwork to include, but not limited to purchasing, accounts payable, travel, registration, training, and supply orders as assigned by the Executive Director.
* Ensure all administrative tasks are performed efficiently and effectively, identify resources available and utilize the necessary methods and tools to carry out duties and responsibilities.
* Monitor messages and forward matters of significance to Executive Director.
* Assist with preparation and distribution of monthly, quarterly, and annual reports and payments.
* Develop, maintain, and facilitate effective communication processes and activities
* Generate reports as directed or requested in a timely and effective manner.
* Ensure minutes of staff meetings are comprehensive and accurate with timely distribution.
* Work with Executive Director to monitor and ensure assigned tasks are completed within a timely manner.
* Ensure required tasks are thoroughly documented and readily retrievable.
* Responsible for developing documents, identifying necessary resources and protocols to complete assigned projects, as directed.
* Monitor implementation strategies and schedules to ensure timely execution of goals and objectives as directed.
* Develop, implement, and manage general administrative office support systems including records and file management and clerical and administrative duties.
* Gather reports, surveys, studies and miscellaneous information in a timely manner to assist the Executive Director.
* Assist with audio/visual presentations.
* Read, research and route correspondence.
* Review and develop drafts of correspondence, prepare staff meeting minutes, agendas and other documents to ensure the completeness and accuracy of documents.
* Assist with coordinating and arranging meetings, conferences, programs, and other events.
* Contribute to a team effort and accomplish related results as required
* Perform Receptionist duties as needed or requested.
* The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position

Skills:

Essential:
* Knowledge of applicable Tribal, State, and Federal Compliance Regulations including knowledge of the State Tribal Gaming Compact
* Knowledge, experience, and skills operating a personal computer with word-processing, spreadsheet, and database software programs in a windows environment pertaining to leasing/various real estate information
* Ability to communicate effectively both verbally and in writing.
* Skill in using business English, proper spelling, grammar, punctuation, and basic math.
* Skill in administrative practices, records management, and basic accounting procedures.
* Ability to read, understand and comprehend financial reports.

Education Requirement - Or A Closely Related Field:

Education with Equivalent Qualifications:
Essential:
* Associates Degree in Business Administration
* A Combination of Experience and Education May Be Considered
Nonessential:
* Bachelor's Degree in Business Administration

Credentials:

Essential:
* Driver's License Personal Vehicle
* Insurance Required

Working conditions:

Essential:
* Must be an enrolled member of the Oneida Nation
* Office setting
* Moderate noise level
* Must be able to move around in an office setting for meetings, customer walk-ins, operate office machines, etc

Experience:

Essential:
* Executive level administrative work
Nonessential:
* Supervisory

Other information:

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.

Continuation of this position is contingent upon funding allocations.

Must maintain strict security, confidentiality, and quality to meet professional standards of the department.

Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.

Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.

Must be willing and able to obtain additional related education and training.

Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.

A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.

Must provide a copy of diploma/degree, license, or certification upon employment.