Registrar | Full-Time | On-Site Job Listing at Pima Medical Institute in Houston, TX (Job ID C78C1E93-9288-4995-93AE-0CFDD96A50DC)

Description

Provide administrative support to staff and faculty and maintain campus student records.

We are looking for an organized registrar to join the administrative staff of our Houston, TX campus. You will be responsible for updating and maintaining our students' academic records, attendance, class enrollments, schedules, and other details necessary to keep our institution running smoothly.

To be successful as a registrar, you should have excellent computer literacy with a background in student administration. Top candidates will also have an affinity for good service and a personable demeanor.

ESSENTIAL FUNCTIONS

• Serve as a resource to staff and faculty regarding Pima Medical Institute policies, procedures, and guidelines.
• Audit electronic academic student files (eFiles), ensuring that the documentation uploaded complies with school, state, and institutional accreditation guidelines.
• Search and retrieve student information using campus software. 
• Set up course schedules, register students, and change student statuses.
• Input and maintain student ledger cards using campus software.  Post adjustments to ledgers per Student Finance Department.
• Review reports to ensure the accuracy and integrity of student information and academic data.
• Respond to student education verifications and official transcript requests.
• Ensure accuracy of cash deposits received; reconcile bank deposits per Accounting Department.
• Order supplies as approved by the Campus Director.  Maintain records of purchase orders, supplies, and requisitions, collaborating with the Accounting Department.
• Order textbooks and uniforms, ensuring inventories are sufficient for new students.
• Compose correspondence such as letters, reports, minutes, announcements, and graduation programs.
• Collaborate with campus staff to coordinate and plan graduations, student and faculty appreciation events, and new student orientations.
• Recruit, select, and hire new office support staff.  Conduct performance evaluations.  Supervise the activities of clerical office staff, training in office procedures as needed.
• Assist in coordinating facility/equipment maintenance.
• The list of essential functions is not exhaustive and may be supplemented. 

MINIMUM QUALIFICATIONS

• Verbal and written communication skills.
• Three years of office management/administrative experience.
• Typing, computer, and word processing skills.
• Knowledge of general office procedures.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.