Description
Position Summary
PMA Consultants is seeking dedicated individuals for the role of Cost Control / Analyst to work on Public Works projects. The objective of this position is to provide critical project management support services for public works and capital projects. By effectively managing project costs, monitoring expenditures, and maintaining financial transparency, you will play a pivotal role in ensuring project success and fiscal responsibility. The responsibilities of this role encompass the following:
- Developing and overseeing total project cost estimates for public works and capital projects.
- Predicting and closely monitoring project expenditures to promptly identify and communicate developing problem areas.
- Maintaining and updating financial data within project budget management systems and project information websites.
- Coordinating the setup of project numbers in the eCAPS financial system and preparing Department Service Orders (DSOs).
- Executing transactions within the automated comprehensive encumbrance system (ACES) for both capital and public works projects.
- Generating change orders and notices/authorizations to proceed with requests for quotations and other correspondence related to project costs.
- Managing invoice processing and diligently tracking payment status.
- Effectively maintaining the project document system in alignment with evolving county procedures.
- Minimum of 5 years of experience in the field of construction project management.
- Proficiency in both oral and written communication with a strong ability to convey information effectively.
- Demonstrated a positive attitude and excellent customer service.
- Attention to detail, coupled with effective organizational and coordination skills.
- Ability to adapt and remain flexible in response to evolving procedures and to work effectively under pressure to meet critical deadlines.
- Proactive approach in seeking solutions, even in situations with minimal, vague, or conflicting guidelines.
- Experience collaborating effectively within a team environment.
- Proficiency in utilizing Microsoft Office software, including Teams, SharePoint, Power BI, Project, Word, Excel, Outlook, OneNote, and PowerPoint.
- Familiarity with web-based projects and budget management control systems.
- Previous experience working on capital and public works projects.
- Knowledge of fund encumbrance and cost accounting, including the use of task and object codes.
- Experience managing capital project budgets and fiscal processes within public agencies, preferably within county public works and CEO operations.
- Understanding of public works budget and fiscal processes, preferably related to the Flood Fund Budget Allocation Tool (FFBAT) and Road District funds.
- Proficiency in drafting and editing status reports, meeting minutes, memos, and letters.
- Ability to contribute to the implementation of new budget management systems.
- Experience assisting project teams in keeping management informed about project progress.
- Familiarity with Expedition/CM13.
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