Associate Transaction Manager Job Listing at Qualtrics in Chicago, IL (Job ID 7377920)

Description

At Qualtrics, we create software the world's best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.

When you join one of our teams, you'll be part of a nimble group that's empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won't have to look to find growth opportunities—ready or not, they'll find you. From retail to government to healthcare, we're on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that's work worth doing.   Associate Transaction Manager

Why We Have This Role

Our corporate offices and many global sites rely on effective lease management to ensure the spaces we work in support our growing business. This role focuses on managing smaller lease transactions—like flex workspace and standalone leases—and handling the details of negotiating terms, working with brokers and landlords, and managing documentation. You'll collaborate closely with legal teams, finance, and business units to get deals done, keep critical dates on track, and help make sure our leased spaces meet evolving company needs. Your work will impact how smoothly our real estate transactions run, both domestically and internationally.

How You'll Find Success

• Comfortable managing smaller lease transactions independently, from negotiation through execution
• Detail-oriented with strong organizational skills to handle documentation, critical dates, and lease administration
• Good financial acumen with experience in financial modeling, rent accounting, or FP&A background
• Strong communication and polished executive presence to engage senior leaders and external partners
• Able to work cross-functionally with legal, brokers, finance, and business units globally
• Negotiation skills to secure favorable lease terms in flex and traditional real estate markets
• Experience or interest in international commercial real estate transactions is a plus

How You'll Grow

• Expand your expertise in global real estate lease negotiation and management
• Deepen your financial modeling and analytical skills related to lease feasibility and commitments
• Develop stronger leadership and communication capabilities working with senior executives and external stakeholders
• Gain exposure to complex lease structures, subtenant management, and flex space strategy
• Build cross-regional experience supporting real estate needs in international markets

Things You'll Do

• Take ownership of small to mid-size lease transactions, including negotiation, deal execution, and lease authorization
• Collaborate with brokers, landlords, legal, and business units to define and approve leasing requirements
• Manage lease documentation, critical date tracking, and flex space administrative tasks to meet deadlines
• Prepare financial models analyzing lease feasibility and support budgeting and accounting processes
• Support subtenant relationships and lease administration for flex space portfolios
• Maintain accurate lease data and related financial records to ensure compliance and reporting accuracy
• Manage and support subtenant relationships and the lease administration for our flex space portfolios.
• Manage lease documentation, critical date tracking, and space administrative tasks to meet strict deadlines.
• Ensure compliance and reporting accuracy.
• Act as a key internal resource for Facilities and Workplace teams regarding lease compliance and site data.

What We're Looking For On Your Resume

• Completed Bachelor's Degree
• 3-5 years of professional experience
• Experience managing corporate real estate transactions, particularly smaller or flex space leases
• Demonstrated ability to negotiate lease terms and manage lease documentation
• Background in real estate, property management, or real estate transaction management
• Experience working in-house at a corporate real estate function is preferred
• Exposure to international real estate transactions or global real estate operations is a plus
• Comfort working cross-functionally with senior leaders, legal teams, brokers, and finance

What You Should Know About This Team

• We operate as a close-knit global team that supports our growing portfolio of corporate and flexible real estate leases
• The team values detailed execution and clear communication, ensuring smooth transactions and relationships
• We prioritize professional growth and cross-regional collaboration to expand skills in corporate real estate and finance
• You'll have the opportunity to influence real estate strategy by handling critical transactions and administrative processes

Our Team's Favorite Perks and Benefits

• Competitive total compensation and benefits package, including medical, dental, vision, retirement savings.
• Flexible hybrid work policy (3 days in office; up to 2 weeks/yr work-from-anywhere).
• Generous time off and parental leave policies.
• Learning & development programs, including internal mobility and leadership development.
• Recognition programs and ERG participation (MosaiQ, Q Pride, Q&Able, QSalute, WLD, Green Team).

The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.   Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.   ​​​​​​​Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act, Equal Opportunity Employment, Employee Polygraph Protection Act   Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.   Not finding a role that's the right fit for now? Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events, behind the scenes stories from the team, interview tips, hot jobs, and more. No spam - we promise! You'll hear from us two times a month max with fresh, totally tailored info - so be sure to stay connected as you explore your best role and company fit.

For full-time positions, this pay range is for base per year; however, base pay offered within this range may vary depending on location, job-related knowledge, education, skills, and experience. A sign-on bonus and restricted stock units may be included in an employment offer. Full-time employees are eligible for medical, dental, vision, life and disability, 401(k) with match, paid time off, a wellness reimbursement, mental health benefits, and an experience bonus. For a detailed look at our benefits, visit Qualtrics US Benefits.

Illinois Annual Pay Transparency Range $81,000—$120,500 USD

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