Administrative Assistant Job Listing at Richardson Terminals in Thunder Bay, ON (Job ID R14164)

Description

At Richardson International, being truly invested is at the heart of everything we do. For over 165 years, Richardson has been dedicated to Canadian agriculture. Recognized as a global leader in agriculture and food processing, Richardson is one of Canada's Best Managed Companies with over 3,500 employees across Canada, the U.S., the U.K., and Europe. At Richardson, we are committed to enhancing our facilities and services and investing in our people and our communities. 

Richardson operates port terminals from coast to coast across Canada and exports Canadian-grown grains and oilseeds to end-use markets in over 50 countries around the globe.

We currently have an opportunity for an Administrative Assistant at our Richardson Port Terminal located in Thunder Bay, ON.  This position is responsible for providing confidential administrative support to management and operating departments and performing a variety of administrative functions.

Responsibilities:

• Receiving/shipping supplies in Richardson's maintenance/asset management system (IFS)

• Close off work orders/preventive maintenance tasks in the maintenance/asset management system (IFS)

• Creation of purchase orders and work orders

• Manage contractor orientations and regulatory compliance

• Manage the consumable good requirement

• Preparing documents, reports and presentations; developing and maintaining spreadsheets

• Organizing the documentation flowing through all departments

• Maintenance of confidential filing systems and employee records

• Manage janitorial staff

• Special event coordination

• Communication/office equipment support

• Provide backup coverage for training, scheduling, payroll, and accounting support

Qualifications:

Required

• Administrative Certificate/Diploma, or other relevant education and/or experience

• Minimum of two years administrative experience

• Exceptional interpersonal skills with the ability to interact effectively at all levels

• Strong self-starter who is adaptable to different situations and a team player

• Excellent communication and organizational skills; high attention to detail and ability to manage multiple tasks at the same time

• A desire to be cross trained and learn about our business

• Experience Microsoft applications such as Word, Excel, Access, and PowerPoint

• Excellent organizational and communication skills 

Asset

• Previous experience in a grain handling facility or food-handling environment is a definite asset

• Previous experience working in a unionized environment

• Knowledge of IFS assets management system

• Knowledge of  KRONOS payroll systems

Richardson International provides an excellent compensation package consisting of competitive salary, pension, a flexible benefits plan and training and career development opportunities.

Interested candidates should click the Apply icon to apply online by May 28, 2025.

Richardson International values diversity in the workplace. Women, Indigenous Peoples, Visible Minorities, and persons with disabilities are encouraged to apply and self-identify.

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