Description
Description
SAIC is seeking Office Managers to provide office management & executive support services (OM&ESS) to OUSD-P.
Office Management
- Provide on-site leadership, supervision, and management of 20 Senior executive assistants and 51 executive assistants distributed over 30 offices.
- Provide outstanding (OM&ESS) that includes excellence, transparency, accountability, and teamwork & service to customers.
- Work with the on-site Program manager to create efficient & effective (OM&ESS) teams across the OUSD-P organization
- Address issues that affect timely and effective delivery of services
- Serve as one of 7 POCs for the PM
- Keep PM and individual offices under your purview informed of the status of personnel actions (i.e. plan/timeline for filling positions, corrective action to address performance issues)
Correspondence
- Log, review, distribute, and monitor correspondence (via CATMS) and FOIA requests received from OSDP Exec Sec
- Perform records management duties
- Manage incoming and outgoing mail
Security
- Facilitate security clearance processing for permanent and temporary personnel
- Facilitate building access
- Manage and maintain communication security (COMSEC)
Onboarding OM&ESS staff
- Assist PM in Establishing, implementing, maintaining, and documenting onboarding processing, training materials, and certifying OM&ESS staff can perform required services within 30 days of in-processing
Office Management
-Help PM Identify, plan, direct, coordinate, develop and implement innovative process improvement to OM&ESS and other enabling services throughout the organization
-Oversee execution and completion of PWS requirements
- Apprise the PM of OM&ESS challenges affecting timely delivery of services
-Manage, train and supervise contractor OM&ESS personnel
-Provide for and maintain technical proficiency of contractor OM&ESS staff
- Continuity of Service for OM&ESS requirements
-Develop & maintain continuity of services materials for daily ops (e.g. digital or hard-copy continuity books)
Qualifications
Minimum Requirements
· Education
o A bachelor's degree from an accredited college or university. Demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal government, Military (DoD Flag/General Officers), or private sector, to include but not limited to correspondence / workflow management may be substituted in lieu of a degree.
· Experience:
o A minimum of ten (10) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal government, Military (DoD Flag/General Officers), or private sector, to include but not limited to correspondence / workflow management
o A minimum of three (3) years of management experience, in environments similar to OSD components, Leading and supervising teams.
o A minimum of two (2) years of executive level support experience in OSD or military service components.
o Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgement across an organizational setting (i.e. not siloed to one or two specific tasks).
o Highly proficient with DTS and CATMS
o Highly proficient using Microsoft Office Suite to include: Word, Excel and Power Point.
· Clearance
o Top Secret with SCI eligibility
SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
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