Description
Job Category: Administrative Job Family: Office Job Description:
This position will report to the Executive Vice President & Chief Information and Digital Officer and will enable the Global IT & Venturing Business Group's achievement of business results through a wide range of support activities. The Executive Assistant will facilitate success through introducing pro-active work solutions and providing high-quality service to the Business Group and the Business Group Executive. The Executive Assistant is responsible for connecting all members of the Global IT & Venturing Business Group to relevant information and forwarding appropriate companywide communications to the entire Business Group, as needed. The Executive Assistant will provide guidance to the Global IT & Venturing Business Group's support team. The Executive Assistant will advise on standardizing work while focusing on continuous improvement opportunities within the Global IT & Venturing Business Group as well as with other Business Group and Group Coordinators. The Executive Assistant will effectively represent the entire Global IT & Venturing Business Group and Business Group Executive in both internal and external meetings.
This position requires an elevated level of organization, attention to detail, decision-making, business reasoning, professionalism, and confidentiality. The successful candidate will possess strong communication skills to effectively interact at all levels of the group, with the group Executive, and an external network of individuals and organizations.
This position is on-site at our Green Bay, WI Home Office.
About our Green Bay, WI Home Office:
You'll find lots to love in our beautiful home office in downtown Green Bay, Wisconsin. Our jeans-friendly environment has indoor and outdoor collaboration spaces, state-of-the-art R&D and sensory labs, culinary kitchens, a pilot plant, innovation center and more.
Take advantage of outdoor workspaces. Sample and provide feedback on new products from our R&D team. Enjoy free coffee, soda and popcorn. Hit up a game of ping pong on your break. Or take a short walk to restaurants, breweries, the YMCA and a weekly farmer's market on the scenic Fox River. You can even see Lambeau Field from our top floor.
What you'll do:
Leveraging
- Provide thoughtful and proactive support to Global IT & Venturing Business Group and Business Group Executive to assure all are informed and prepared to address issues related to objectives, priorities and issues affecting other areas of the business (may include Business Group Executive's direct reports, other Business Groups, Groups, teams, external contacts, and executive team).
- Demonstrate skills needed to prioritize assignments and tasks.
- Assure thorough follow up on Global IT & Venturing Business Group commitments.
- Responsible for heavy calendar management requiring interaction with both internal and external Executives, customers, and suppliers to coordinate a variety of complex meetings.
- Serve as a liaison on behalf of the Global IT & Venturing Business Group and Business Group Executive as requested.
- Interact with top-level contacts on highly sensitive information using tact and diplomacy.
- Able to influence and maintain interactions with Global IT & Venturing Business Group, Executives, support staff, board members, customers, and suppliers.
- Observe and understand the dynamics of the Global IT & Venturing Business Group and identify opportunities for improvement.
- Demonstrate strategic “big picture” thinking.
- Assist in indirect fixed cost management.
- Standardization and documentation of processes.
- Administration of the Global IT & Venturing Business Group related systems.
- Champion and contribute to the success of key priorities and initiatives.
Professionalism
- Exercise authority and discretion regarding the prioritization of sensitive and confidential information (both business and personal). Possess and demonstrate a well-developed sense of loyalty and confidentiality.
- Able to deal with complex issues and delicate situations with solid emotional intelligence, compassion, and discretion.
- Represent the Global IT & Venturing Business Group and Business Group Executive in a professional manner.
- Ability to flex work style in order to accommodate and conform to all behaviors.
Communication
- Keeps the Global IT & Venturing Business Group and Business Group Executive informed and allows them to keep others updated as to developments within the Business Group and/or the organization.
- Review incoming mail, email, phone, and verbal requests to determine significance and appropriate course of action warranted.
- Compose correspondence, reports, instructions, communication, and presentations using a variety of software with demonstrated proficiency.
- Communicate key information to Global IT & Venturing Business Group and Business Group Executive's Staff in a timely manner.
- Provide candid performance and/or process-related feedback as appropriate.
Leadership
- Coordination of Global IT & Venturing Business Group and Business Group Executive's Staff meetings and activities.
- Guide Global IT & Venturing Business Group support teams.
- Lead process improvement initiatives.
- Ability to handle multiple, simultaneous projects and follow through on issues in a timely manner and with ease.
- Participate on interview teams within the company.
Event Planning
- Plan and organize meetings of all sizes and complexities to ensure productive and successful results.
- Coordinate travel arrangements for individuals and large groups based on business need.
- Prepare and provide information necessary to ensure Global IT & Venturing Business Group leaders and Business Group Executive can operate at a high level of knowledge and efficiency.
- Preparation of timely and high-quality presentation materials.
- Together with the leadership team, ensures compliance with Food Safety and Food Quality Plans, in addition to customer requirements. Interprets and communicates customer requirements to plant production and/or support groups. Establishes and Audits PCPs, CCPs and Standard Operating Procedures to define and monitor processes, to ensure customer requirements are met. Reviews incidents during which the procedures are not met, and determines appropriate corrective action for partners failing to follow standard procedures.
What you need to succeed:
- High School – GED required. Associate's degree in Administrative, Business or Management preferred.
- 5+ years of experience in Administrative, Business, Management or related field.
- Proficient in Microsoft Office and SharePoint.
- Ability and willingness to learn custom software as required by position.
- Get not one, but TWO retirement benefits. When you join our employee-owned company, you'll be part of our Employee Stock Ownership Plan (ESOP) from day one. That means in addition to an 8% 401(k) match into the ESOP, Schreiber will contribute an extra amount – about 10% of your earnings – toward your retirement every year. That's a company contribution of around 18% in retirement savings annually!
- Earn bonus pay. You'll have an opportunity to earn incentive pay twice a year when we meet our company goals.
- Earn $ for focusing on your health. Get up to $1,200 for your health savings account each year, plus get reimbursed for fitness membership, equipment or classes.
- Pursue development that's relevant to your role, career goals and the company. Plus, we offer tuition reimbursement if you want to further your education to grow in your role at Schreiber.
- Get access to medical, prescription drug, dental and vision benefits starting day one. This includes an onsite nurse and mental health counselor.
- Experience caring like you've never experienced it before. We have a program that's completely organized by and for other partners who need extra help. It's called Partners Helping Partners. We have hundreds of examples of partners organizing fundraisers to help out others going through a hard time.
Sound like a company you'd like to be a part of? Click Apply.
Need extra assistance with the application process? Contact recruiting@schreiberfoods.com or call 920-437-7601.
For positions that require any amount of travel: Valid driver's license, auto insurance (at least state minimum- more might be required), acceptable driving record per Schreiber Foods discretion, and vehicle that will ensure applicant can meet the travel necessities of the position are required.
Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.
An Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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