Administrative Assistant Job Listing at Seyfarth Shaw in San Francisco, CA (Job ID 2260)

Description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As an Administrative Assistant you will support a high performing team of managers and supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Maintaining a high level of confidentiality is critical to this role.

THE DAY-TO-DAY:

On any given day, you will be working with firm partners and business colleagues on a variety of requests and projects. You will:

• Support Office Administrator, Human Resources Manager and other office leaders by providing administrative support for their day-to-day responsibilities.
• Assist in planning and coordinating internal and external office events.
• Assist with staff recruiting, staff and attorney onboarding, and human resources administration and compliance projects.
• Create, edit and proofread documentation as instructed.
• Create effective organization, socialization and upkeep of department documentation.
• Process office invoices and expense reports, and manage use and documentation of office credit card
• Create and maintain employee personnel files and other files as needed.
• Update office inSeyt home page.
• Coordinate and manage departmental-related events working directly with vendors and/or firm functional areas as necessary under direction of Office Administrator.
• Meet and greet visitors to the office as needed and provide back-up coverage and break time coverage for Reception.
• Assist with other department administrative tasks as necessary.
• Assist with other firm/national functional areas as necessary and as time allows.
• Other tasks as assigned.

• Excellent written and verbal skills and a demonstrated ability to work effectively with managers at all levels.
• Superior organizational skills, attention to detail, and ability to multi-task in a fast-paced and dynamic environment.
• Working knowledge of Microsoft Office Suite and strong technical acumen to become proficient in new applications quickly.
• Exceptional interpersonal skills necessary in order to communicate, follow written and/or oral instructions, provide information, and maintain effective relationships with department personnel, firm management, a diverse group of attorneys, clients and staff in person, by email and telephone with professionalism, courtesy and diplomacy.
• Exhibit high degree of initiative and independent judgment with excellent troubleshooting, decision making and follow-through skills in order to manage multiple initiatives simultaneously in a fast-paced, detail-oriented work environment.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

The salary range for this role is $55,000 to $60,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in San Francisco, CA. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in San Francisco, CA 94105