Legal Secretary (Transactional) - Hybrid Opportunity Job Listing at Seyfarth Shaw in Seattle, WA (Job ID 2308)

Description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As a Legal Secretary, you will perform a variety of administrative duties for assigned attorneys and paralegals. You will interact with colleagues in a team setting and uphold the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

THE DAY-TO-DAY:

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of projects and requests. You will:

• Draft, revise and finalize correspondence, audit letters, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents;
• Proofread documents and check for appropriate formatting, spelling and grammar;
• Assemble documents in .pdf format. Verify all attachments, exhibits and enclosures are included in final documents and included with transmittal letters/memos;
• Maintain good public relations with clients;
• Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery;
• Complete client/matter forms. Request conflicts of interest checks. Open new files;
• Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed;
• Prepare expense reports;
• Coordinate and follow through on requests and projects with other support departments;
• Other duties and projects as assigned;
• Screen telephone calls, listen to voicemail and record messages;
• Schedule appointments and make arrangements;
• Maintain calendar, contacts and deadline reminder systems;
• Enter attorney time, send time entry reminders and track entries;
• Review and file email; and
• Process client billing.

YOU HAVE:

• 1-3 years of legal experience preferred
• Ability to manage vendor invoices
• Proofreading, attention to detail and solid grammar/spelling skills a must
• High degree of proficiency with Microsoft Outlook, Word, Adobe Acrobat, and Excel a must
• Legal citation and legal terminology expertise
• Familiarity with Carpe Diem, Aderant, DeltaView, iManage or similar technology

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

To achieve our goal of equal opportunity, Seyfarth Shaw maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

The salary range for this role is $80,000 to $85,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in Seattle, WA. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Seattle, WA 98104