Office Manager Job Listing at SPA in CT (Job ID 2025-20203)

Description

Qualifications

Required Qualifications

• 5+ years' experience in office management, facilities, or security support within a corporate or professional services setting 
• Advanced MS Office skills with the ability to produce high-quality documents and reports 
• Strong organisational, time management, and multitasking abilities with minimal supervision 
• Excellent communication and interpersonal skills, with a customer-focused and professional approach 
• Proven expertise in facilities operations, risk, project management, vendor coordination, and compliance 
• Commercial acumen, with a focus on efficiency, reporting, and strategic alignment 
• A collaborative team player with initiative and problem-solving ability
• Eligibility for an Australian Government Security Clearance (or current clearance preferred) 

You will play a pivotal role in managing day-to-day office operations while providing high-level customer service support to our staff, government clients, external stakeholders and our USA managers. Your work will directly contribute to the effective delivery of our business operations and our broader Organisational Ambition Plan. This role collaborates closely with the Executive Officer and team leads to deliver smooth business operations and create an exceptional workplace experience at our Brindabella Park office.

Responsibilities will include, but are not limited to:

• Act as the Fire and Disaster Prevention Officer, coordinating annual safety inspections, reporting, and emergency protocols.
• Lead and support the front-of-house and facilities team (onshore and offshore), ensuring smooth daily operations on site.
• Oversee reception, maintenance coordination, access control, and supply management to maintain an efficient and welcoming workplace.
• Liaise with external vendors for services, repairs, and event support, ensuring high service standards and value.
• Ensure compliance with safety and security protocols, including regular floor walks, incident reporting, and documentation. 
• Manage ongoing facilities tasks including lease billing, office relocations, catering coordination, and compliance audits. 
• Handle financial operations such as raising purchase requests, coding invoices, and managing supplier relationship. 
• Coordinate travel bookings and accommodation, and support meeting logistics and corporate event preparation. 
• Act as the key contact for employee support, responding to facilities-related issues promptly and professionally. 
• Drive continuous improvement, supporting tech implementations, process optimisations, and change management initiatives.
• Serve as the Security Officer, managing access controls, security procedures, and ensuring full compliance with DISP (Defence Industry Security Program) requirements.