Registered Office Administrative Assistant Job Listing at SS&C Technologies in Luxembourg City, Luxembourg District (Job ID R24950)

Description

SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services.

Job Description

SS&C Financial Services – Registered Office Administration Assistant - Luxembourg

About SS&C Technologies

SS&C is a global provider of investment, financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries.

Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services.

Job Description

SS&C Financial Services

A leading innovator in alternative investment technology solutions and services, SS&C is also home to the industry's largest fund administrator: SS&C GlobeOp, helping funds of all sizes from start-ups to today's largest funds.

Named "Best Administrator: Technology" in the 2020 HFM US Services Awards. Across all of SS&C, we serve nearly $45 trillion in managed assets. We have assembled an exceptional team of fund accounting experts and equipped them with the industry's leading technology, which SS&C built and supports.

About the Role

Reporting to one of the ROCS Managers, the employee's primary role will be to provide administrative support to the Luxembourg ROCS service and team. While the role is predominantly a ROCS role, there is a requirement to also support the overall Luxembourg office team in some common administrative duties.

To ensure the office under the jurisdiction of this role is run efficiently to enable maximum productivity for staff and is kept to a high standard suitable for client or prospect visits. This role involves regularly working with several functional areas as well as the core ROCS team, including Facilities, Sales, Marketing, and HR.

Your Responsibilities

The role requires the individual to support a positive, professional, welcoming working environment for SS&C staff and clients. Successful candidates will be expected to provide quality services to the ROCs team and clients and where capacity allows, supporting the overall Luxembourg office team.

Please some of the key responsibilities of the position below:

• Responsibility for the document management/post process i.e. all courier and post deliveries to/from the Luxembourg ROCS team, as is required by the laws of Luxembourg and Fund's register of shareholders at the Registered Office.
• Ensure that all post and documentation received at the registered office is opened and logged on the central post register in a timely manner.
• Scan the content of all correspondence received by SS&C on behalf of Funds and where necessary, take appropriate action in relation to such correspondence, including bringing such correspondence to the attention of and forwarding such to the directors of the Fund.
• Periodically, co-ordinate with relevant teams and plan/organise for these documents to be stored offsite to a long term storage facility.
• Ensuring a full annual diarization and calendar of all board meetings, written resolutions etc. is maintained for the Luxembourg ROCs client base (and SARL entity Board Meetings)
• Work with the ROCS team to arrange personnel to attend meetings of the board of directors of Funds or investors (either in person or by teleconference) and where necessary assist with the set up for recording the minutes of such meetings
• Assist with maintaining a record of ad-hoc transactional activities associated with each Fund Board.
• In advance of meetings, monitor and maintain overall appearance of the office including commons areas (meeting rooms, Board Meeting conference rooms, tea points, etc)

Your Experience

• Strong communication skills, both written and verbal
• Individual drive and initiative as well as ability to work well within a team
• Very personable, and demonstrates high integrity, flexibility, and ability to work well at an international company
• Strong service orientation for both staff and clients / prospects
• Excellent and proven organizational skills – will need to juggle a lot of tasks
• Good attention to detail and ability to prioritize and manage workload autonomously
• Good analytical skills and ability to prepare summary reports
• Experience of dealing with and maximizing service from internal/external suppliers

EEO Statement / Non-agency Disclosure

We encourage applications from people of all backgrounds and particularly welcome applications from under-represented groups, to enable us to bring a diversity of perspectives to our thinking and conversation. It's important to us that we strive to have a workforce that is diverse in the widest sense.

Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.

Background Checks

All offers of employment at SS&C are subject to background verification checks, including 5-year employment history, proof of eligibility to work in hiring location, proof of address, credit check and criminal record check (where permitted by local law). The accuracy of all information you submit as part of your application is vital and may be used as part of the background checking process should you be successful.

Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. SS&C offers excellent benefits including health, dental, 401k plan, tuition and professional development reimbursement plan. SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.