Senior Venture Executive Assistant Job Listing at Stifel in San Francisco, CA (Job ID 9362)

Description

The Senior Venture Executive Assistant supports Venture leadership, including Managing Directors, by providing advanced administrative oversight and leadership across the Venture administrative function. This role serves as a trusted strategic and operational partner, ensuring consistent, efficient, and high‑quality administrative support within the Venture organization.

• Provide advanced executive support to Venture Managing Directors, including management of highly complex calendars, scheduling, travel coordination, and expense oversight.
• Serve as a strategic partner to Venture leadership, ensuring seamless coordination and execution of key initiatives and activities.
• Lead and standardize administrative processes, workflows, and best practices across the Venture platform.
• Mentor and guide Venture Administrative Assistants and Venture Executive Assistants, providing day‑to‑day guidance and knowledge sharing.
• Coordinate high‑impact Venture meetings, leadership offsites, and portfolio‑related engagements.
• Lead end-to-end planning and execution of Stifel-curated events, driving engagement with industry partners and the broader community.
• Manage relationships with administrative vendors and service providers supporting the Venture organization.
• Support onboarding, transitions, and long‑term planning for Venture leadership roles.
• Maintain discretion and confidentiality when handling sensitive information.
• Continuously evaluate and improve administrative workflows to support efficiency and scalability.

• Ability to read team dynamics and morale, recognize potential concerns, and take thoughtful action to keep employees engaged and feeling supported.
• Highly motivated and proactive, can think creatively to do whatever it takes to get the job done.
• Strong professional presence, with sound judgment and the ability to represent the team thoughtfully in a variety of situations.
• Comfortable working independently, with a high level of ownership, discretion, and accountability in day-to-day responsibilities.
• Excellent communication and organizational skills, with a natural ability to build strong, collaborative relationships.
• Ability to manage multiple priorities in a fast-paced environment, staying organized and focused while navigating competing demands.
• Projects confidence and professionalism in both internal and external interactions.

• Minimum required: High school degree or equivalent.
• Preferred: College degree.
• Minimum required: 7+ years of progressive executive support experience.
• Preferred: Experience in event management.

• Minimum Required: None.

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with enterprise calendaring, expense reporting, and document management systems.
• Ability to quickly learn and adapt to firm‑specific platforms and tools.

Stifel is more than 130 years old and still thinking like a start-up.  We are a global wealth management and investment banking firm serious about innovation and fresh ideas.  Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations.  Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more.  Let's talk about how you can find your place here at Stifel, where success meets success.

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

Stifel's bank and trust companies are equal opportunity employers. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law.  If you would like more information regarding Equal Employment Opportunity rights and protections, please review the following information: Know Your Rights.

Stifel is an Equal Opportunity Employer.