Description
Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.
Apply today and join the company that is Leading with Science®.
Tetra Tech's High Performance Building Division is seeking a detail-oriented and proactive Project Administrative Assistant to join our team. This position will work closely with project managers and the finance and accounting team, performing various administrative tasks, including organizing and coordinating projects and billings, using SharePoint, OneDrive, Teams, Outlook, MS Office Suite, and Oracle ERP.
Your Contributions will Include:
• Data entry, scanning documents, general electronic filing, proofreading documents, formatting, printing, and preparing final documents.
• Support project staff with project logistics, including coordination of meetings, reservation of conference rooms, and facilitating conference calls.
• Assist with project administration.
• Facilitate project administration to include, in part, formatting and modifications to architectural and engineering specifications, meeting minutes, letters, and transmittals.
• Maintain contract and change order documents in project folders.
• Establish projects in ERP system, ensuring accuracy of billing terms, budgets, and client info.
• Generate accurate, timely A/R invoices in accordance with contract terms, client specifications, and Tetra Tech billing policies.
• Monitor outstanding receivables and support PM's with collections.
• Process A/P requisitions and invoices.
• Aid in researching project issues, including unbilled balances and margin erosion.
Required Qualifications:
• High School diploma or GED equivalency required.
• 2 years' experience working in an administrative role.
• 1+ years' previous experience working in A/R and A/P.
• Exceptional written and verbal communication skills.
• Attention to detail along with strong organizational skills.
• Possess an intermediate level, or higher, of proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and Adobe.
• Collaborative attitude, practical interpersonal skills, and self-motivated with the ability to effectively prioritize multiple tasks and project demands.
• Valid driver's license with accompanying safe driving record.
• Must be a U.S. Citizen
Preferred Qualifications
• Previous experience working in government contracting and/or consulting industry
• Experience with Oracle ERP is a plus
This role can be performed from a wide range of locations throughout the US with a preference for the CT and MT time zones. The hourly rate for this position is between $25.50 - $28.00; however, base pay offered may vary depending on primary work location, job-related knowledge, skills, experience and internal parity. A full range of benefits are offered, to include 401K, paid time off, dental, medical, vision, disability, and life insurance options.
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—30,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information- Organization: 213 CBI
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