Finance Assistant, PROLA Job Listing at Tetra Tech in Kinshasa, Kinshasa (Job ID 47091)

Description

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

Project Summary:

The Promoting Rule of Law Activity (PROLA) is a five-year activity funded by USAID/DRC. This activity helps the Government of the Democratic Republic of Congo (GDRC) fight corruption and promote equal and equitable access to justice in DRC to improve public perception and trust of the judiciary by 1) increasing transparency, accountability, and integrity in the justice system to promote equal and equitable justice and support the DRC's anti-corruption efforts; 2) empowering civil society to demand GDRC commitment to judicial independence and contribute to judicial reform; and 3) increasing equal and equitable access to justice for all.

**Please note: Only DRC/Democratic Republic of Congo nationals are eligible for this position **

Position Summary:

The Finance Assistant will play a key role in supporting the financial operations of the project by assisting with day-to-day tasks such as processing payments, maintaining financial records, and ensuring compliance with basic financial procedures. This role will support in financial management within a collaborative and supportive team environment.

Responsibilities:

• Manage petty cash and ensure daily update of the petty cash tracking sheet in accordance with MSI and USAID rules.  
• Prepare payments for suppliers and MSI staff, deposit/withdraw funds, or make bank transfers for project operations.
• Monitor the petty cash fund and replenish it when it necessary,
• Reconcile the petty cash account regularly to ensure that the cash on hand matches the recorded transactions.
• Keep a detailed log of all petty cash vouchers for approved expenses and ensure they are properly documented.
• Conduct weekly checks to verify the accuracy of the physical petty cash fund and the recorded petty cash balance.  
• Prepare the checks, vouchers, and related backup documents for approval.
• Ensure that all supporting documents align with the appropriate transaction before processing the payment.
• Support the preparation of external audits by ensuring that all supporting documents are organized, accessible, and archived.
• Assist in developing budgets and financial plans for projects and programs.
• Support the Finance Manager in ensuring prompt remittance of statutory deductions to the appropriate government authorities.
• Support Finance Manager in issuing, tracking, and reconciling approved travel advances to field office staff as well as review advance reconciliation and claims for completeness and accuracy.
• Support the Finance Manager to maintain complete, accurate and timely financial records in QuickBooks in compliance with USAID and contractor policies and procedures.
• Support the Finance Manager to prepare and submit the required financial reports as directed and in a timely manner.
• Support the Finance Manager with scanning, filing, and archiving project financial documents per MSI directives.
• Support procurement actions of office supplies and materials for workshops and ensure timely payment of office materials, such as paper, toner, stationary, cleaning substances, toiletries, etc.
• Perform other related duties as needed.

Qualifications:

• Bachelor's degree in finance, accounting, or similar discipline is required.
• Minimum one year of practical experience required.
• Experience working for a USAID project is preferred.
• Knowledge of Microsoft Office Suite programs, such as Word, PowerPoint, and Excel is required.
• Ability to prioritize, implement and manage tasks proactively and independently while working within a team required.
• Ability to work in a fast-paced environment while remaining flexible, positive, and approachable required.
• Ability to work collaboratively and build effective working relationships with clients, subcontractors, partners, vendors, and colleagues required.
• Ability to multi-task, be a strategic thinker and operate with a genuine dedication to program support.
• Strong team player, attention to detail and strong organizational skills required.
• Fluency in written and oral French required. Proficiency in English is preferred.

**Deadline for applying for this position – December 20, 2024 Kinshasa time, DRC**

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

Project opportunity

• Organization: 216 MSI