Director Job Listing at University of California in Santa Barbara, CA (Job ID 65319)

Description

Job Posting Details

Payroll Title: Administrative Manager 1

Job Code: 000547

Job Open Date: 3/5/24

Application Review Begins: 3/20/24; open until filled

Department Code (Name): SASC (SOUTH HALL ADMIN SUPPORT CENTER)

Percentage of Time: 100%

Union Code (Name): 99 Non-Represented

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): MSP

Salary Grade: Grade 25

Hiring/Budgeted Salary Range: $101,100 to $115,000/yr.

Full Salary Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $101,100 to $192,300/yr. The budgeted salary range that the University reasonably expects to pay for this position is $101,100 to $115,000/yr.

Work Location: South Hall - 3431

Working Days and Hours: M-F; 8:00am - 5:00pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Due to the administrative and programmatic responsibilities of this position, the position is primarily in-person and on-site, with the option for flexibility.

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement: 

The South Hall Administrative Support Center (SASC) is a dynamic administrative unit that provides administrative services for the departments of English, English for Multi-Lingual Students Program (EMS), Linguistics, Philosophy, and the Writing Program. SASC provides the following for our academic departments and affiliated centers: undergraduate and graduate advising and program coordination; financial management of operational, programmatic, gift, and research funds; academic recruitment and personnel administration; and technology support.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general direction of the lead chair of the South Hall Administrative Support Center (SASC), with additional guidance provided by the other department chairs/directors of the units in SASC, is responsible for full range of management functions of the separate departments (English, English for Multilingual Students Program, Linguistics, Philosophy, Writing Program). Management responsibilities encompass academic administration, academic support services, departmental computer technical support services, contract, grant, and gift/donation administration, purchasing and financial management, payroll, staff and academic personnel, space management, and safety programs. Develops and implements operating policies and procedures as they relate to overall departmental goals and objectives, interprets policy for department chairs/directors and departmental committee members, serves as liaison to other campus academic and administrative units.

Required Qualifications:

• Bachelor's degree in related area and/or equivalent experience/training.
• 4-6 years of demonstrated supervisory and leadership experience. 
• 4-6 years of experience with financial management, analysis, budgeting and reporting for various funds related to instruction, programming, operations, gifts, endowments, and grants. 
• 4-6 years of experience working in a diverse academic setting. 
• 4-6 years of proven success in managing and meeting many competing deadlines. 
• Ability to interpret complex policy and procedures, and ability to advise on related issues.
• Considerable initiative, independence, judgment, and problem-solving abilities.
• Excellent, and highly developed oral and written communication skills.
• Must be able to maintain high level of confidentiality.
• Must be detail oriented with a high degree of accuracy.

Preferred Qualifications:

• 4-6 years of experience with the curriculum planning process. 
• Strong knowledge of UC administrative processes, and policies and procedures that govern staff and academic personnel, financial management, payroll, student services, and academic programs.
• Expert knowledge of HR processes, protocols, and procedures.
• Working knowledge of UCSB systems, such as UCPath, Kronos, Data Warehouse, UC Recruit, Job Builder, Espresso, and others.
• Strong computer skills, including MS Office Suite and Google Workspace Suite.

Special Conditions of Employment:

• UCSB is a Tobacco-Free environment.
• Satisfactory conviction history background check.

Job Functions and Percentages of Time:

Daily General Administration (35%) - Management of the complex South Hall Administrative Support Center for the following departments/programs: English, English for Multilingual Studies, Linguistics, Philosophy, Writing Program. Duties include providing leadership for sustaining a service orientation with operational excellence in a collaborative environment. Motivates staff and faculty to work within a team environment toward each department's mission; to provide students with a general education; and to train graduate students as scholars and teachers. Maintains broad knowledge of university policy, procedure, and current interpretations for effective discharge of department teaching and research mission. Assesses the effects of changes in policies and procedures on department operations and implements appropriate modifications as required. Advises the various chairs/directors, faculty, and staff providing continuity and historical perspective on established departmental regulations. Has primary supervisory responsibilities for all support functions necessary for the administration of the teaching, research, and specialty areas of the department. Serves as the liaison between students, faculty, staff, campus external agencies and the chair by responding to various inquiries and problems that might arise. In this capacity, independently solves problems requiring interpretation of a wide variety of federal, state and university policies.

Budget and Financial Administration (30%) - Working with Academic Services Manager, the incumbent has direct responsibility for all for which the department are responsible which includes funds from multiple funding sources including state and federal monies, as well as private domestic, and international gifts, endowments, and grants. Prepares or oversees preparation of budget proposals as required (e.g. curriculum planning for both FWS and Summer Sessions, support and instructional development, instructional computing). Prepares, proposes and controls the Academic Support Center budget for all support services and information systems; advises the various chairs/directors of financial adjustments as necessary to assure that funds are properly allocated and administered; develops and advises the chairs/directors on near-term & long-term financial plans in response to campus and departmental goals and objectives. Identifies and performs analytical studies on budget related issues developing solutions to meet short- and long-term goals. Evaluates effectiveness of solutions, developing alternatives as necessary. Has signature authority for all department accounts. Working with Academic Services Manager, prepares annual budget projections for review by the chairs/directors, and disseminates financial updates to all faculty the state of the departmental budgets, as needed. Provides financial reports and information to the Dean of HFA, as requested. Establishes procedures for tracking and monitoring all gift funds to assure active and appropriate stewardship with donors. Establishes requirements and goals for the development and enhancement of financial systems.

Personnel Management (20%) - STAFF PERSONNEL: Manages an Administrative Support Center consisting of career staff employees and additional limited and/or student employees, with responsibilities for analyses of staffing requirements, job duties, recruitment, training, hiring/termination, performance evaluations, merit recommendations, disciplinary action and professional development. Provides leadership and training to all functional area supervisors (Academic Services Manager and Student Services Manager), with respect to University staff policies and procedures, and collective bargaining agreements. Represents the department in grievances and mediates in labor relations issues. Develops organizational structure for Administrative Support Center and effects staffing changes as needed. 

FINANCIAL AND ACADEMIC PERSONNEL: Supervises staff responsible for the following: providing financial support and administration, providing support to the chairs/directors and Academic Personnel/Recruitment committees involved in all academic personnel areas including faculty appointments, post-doc, research and TA appointments, recruitment and retention, merits and promotions. Provides consultation to Academic Services Manager and chairs/directors regarding implementation of relevant policies and procedures. STUDENT AFFAIRS: Provides oversight to the undergraduate and graduate operations. Responsible for analyzing staffing and other student and instructional programmatic areas needing review. Provides oversight to the Student Services Manager, including the employment and payroll functions for T.A.'s, Readers, Lectures, Associates, and visiting scholar appointments.

Facilities Management (10%) - In coordination with the chairs/directors, responsible for long-and short-range facilities planning and development to meet departmental teaching and research needs. Serves as liaison with campus departments for any building renovation projects. Insures that all health, safety and ADA regulations are adhered to in the general operations of all departments within the administrative cluster.
 

Campus Service and Special Projects (5%) - Serves on College and campus-wide committees involving all phases of University administration. Serves as a mentor to other staff (e.g., L&S Leadership Development Program).

Vaccinations Programs - Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information

• University of California Policy on Vaccinations – With Interim Amendments

• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)

*Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make the UCSB Job site (https://jobs.ucsb.edu) accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures