Description
The Administrative Assistant I (AAI) will provide administrative support to faculty, staff and students in the Biological Sciences Department (BSD), School of Natural Sciences and Mathematics (NSM). This position requires attention to detail, accuracy, and the ability to meet deadlines.
The ideal candidate must have exceptional written and verbal communication skills and the ability to support multiple people and complete tasks in a fast-paced environment. We seek an individual who has a high level of integrity and professionalism. The incumbent will be detail-oriented, have excellent customer service skills, and can prioritize and complete tasks quickly.
Minimum Education and Experience
Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience
Experience in Higher Education is preferred but not required. Advanced proficiency in Microsoft Office Suite, eProcurement (Jaggaer), PeopleSoft, Smartsheets and Concur travel are also preferred but not required.
Essential Duties and Responsibilities
Travel Administration: Processing of travel (lodging, air, rental car, per diem, etc.) and general reimbursements related to university purchases of supplies, laboratory and research supplies, and teaching supplies.
Procurement: Processing of requisitions, supply ordering and purchasing goods and services online; Assist with the release and closure of purchase order encumbrances to facilitate grant project and cost center closures and fiscal year financial management.
Event Coordinating: Coordinate departmental seminar series, lectures and programs and travel; Manage digital files, databases, spreadsheets, and checklists.
Administrative Support: Provide administrative support to faculty, staff and students as assigned; Serve as backup to other administrative staff.
Additional Information
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What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
- Competitive Salary
- Tuition Benefits
- Internal Training
- Medical insurance – including 100% paid employee medical coverage for full-time employees
- Dental Insurance
- Vision Insurance
- Long and short-term disability
- Retirement Plan Options
- Paid time off
- Paid Holidays
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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