Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 29532)

Description

Reporting to the Senior Director, this position provides comprehensive administrative support to the Crow Museum department. The role ensures the smooth operation of daily activities through effective coordination, communication, and organizational assistance across departmental functions.

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Bachelor's degree and two years of office administration for a museum or university is preferred

Essential Duties and Responsibilities

Essential Duties and Responsibilities

• Provide administrative support and calendar management for the Senior Director and Director of Development
• Serve as primary contact for the Director's office and department
• Coordinate meetings, events, tours, and programs logistics related to:
  • A/V Media Service Requests
  • Parking
  • Facilities management move requests
  • Catering orders
  • Guest pick up and drop off at hotels/ airport
  • Guest communications
• Additional duties as assigned by the Senior Director

Key Skills

• Ability to manage schedules, files, and office systems efficiently
• Strong written and verbal communication for interacting with colleagues and external visitors
• Accuracy in data entry, document preparation, and task follow-through
• Prioritize tasks and meet deadlines in a fast-paced environment
• Comfortable using office software (e.g., Microsoft Office) and basic office equipment

Additional Information

About The Crow Museum of Asian Art of the University of Texas at Dallas
The Crow Museum of Asian Art of the University of Texas at Dallas inspires and promotes learning and dialogue about the arts and cultures of Asia through our exhibitions, the research and preservation of our collections, artistic and educational programming, and visitor experience and engagement. We accomplish this in accordance with the highest professional standards, through collaboration with our public and partners in our communities, nationally, and internationally. By cultivating compassion through our work, we build greater awareness and a shared sense of what it means to be human.

In 2019, the Crow family made an unprecedented gift by donating the entire collection to The University of Texas at Dallas in memory of their parents and to ensure that the objects may be continued to be enjoyed and cared for by a new generation. In 2024, UT Dallas opened Phase I of the Edith and Peter O'Donnell Jr. Athenaeum, a multiphase arts and performance complex dedicated to enhancing and enriching the arts on campus and for the North Texas region. The Crow Museum of Asian Art operatse in two locations – the original museum in the Dallas Arts District and the new facility within the O'Donnell Athenaeum.

Work Notice:
The Crow Museum of Asian Art has two locations. This position is based at the campus of UT Dallas in Richardson, TX. Work will be performed on-site and in person.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and the UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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