ADMINISTRATIVE ASSISTANT II Job Listing at UT Dallas in Richardson, TX (Job ID 29918)

Description

The Administrative Assistant II provides a wide range of administrative support to the Jonsson School Undergraduate Team. In addition, the Administrative Assistant II will provide reception support, assistance with Jonsson School student organization purchases, support undergraduate scholarship processes, and support travel.

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

Administrative experience in higher education. The desired employee is detail oriented, possesses excellent customer service skills, able to prioritize and complete tasks in a timely manner to meet deadlines and work collaboratively and independently. Experienced in PeopleSoft, eProcurement, Microsoft (Excel, Word, PowerPoint, Outlook, Teams), and Adobe.

Essential Duties and Responsibilities

• Possess strong interpersonal communication skills as well as strong multi-tasking skills
• Demonstrate ability to work as a team member
• Knowledge and understanding of university policies and procedures and campus resources
• Support ECS Undergraduate Team as needed including event support
• Assists with Front Desk support:
o Greet guests;
o assist callers;
o Guide guests
• Supervise student workers covering the front desk
• Jonsson School undergraduate scholarship applications
o data input,
o prepare acceptance letters,
o track recipient paperwork,
o correspond with recipients and
o assist with general scholarship administration
• Assist with ECS Student Organization
o purchase orders,
o event support;
o correspond as needed with student organization leadership
• Document management of student files as needed
• Create Facilities Management work orders
• Post events on calendar
• Support the ECS Undergraduate Team with marketing and social media campaigns
• Maintain office supplies and Copier supplies
• Maintain Conference Room schedule
• Attend professional development events and programs
• Support ECS Undergraduate Team in travel coordination
• Other office duties may be assigned

Additional Information

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:  

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D 
• Paid time off
• Paid Holidays 
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

  All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.   Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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